November 1, 2012
MA 211K
2:00 p.m.


1.  Approval of the minutes from Oct 11, 2012 meeting.

2. Mobile Devices - Vern Morgan, IT Policy and Planning Administrator

Mobile Device Policy                Mobile Device Standards and Guidelines

3. Curriculum Ė Jim Wilson, Chair

Health Administration Services - New Course Proposal for  HAS4741 Senior Seminar Capstone       Syllabus

Program Change - Health Services Administration
Program Change - Long Term Care Administration

English as a Second Language- New Course Proposal for ESL0040 Beginning Grammar I            Syllabus
English as a Second Language - New Course Proposal for ESL0045 Beginning Grammar II         Syllbus
English as a Second Language - New Course Proposal for ESL0050 Beginning Pronunciation I     Syllabus
English as a Second Language - New Course Proposal for ESL0055 Beginning Pronunciation II    Syllabus

4.    CRAO - Tim Herzog, Chair         Apportionment Data

5. Other Items

Next Meeting: Faculty Senate, November 8, 2012 at 3:00 pm WB 206-207

November 1, 2012
MA 211K

Agenda Setting Meeting Minutes - Approved

PRESENT John Armstrong, Patti Cost, Shelly Costley, Ed Hahn, Kathy Herndon, Brian Rague, Ryan Pace, Vikki Vickers, Colleen Packer, Brenda Stockberger, Secretary

EXCUSED Ann Millner, Mike Vaughan

GUESTS Vern Morgan, IT Policy and Planning Administrator, Jim Wilson - Curriculum Chair, Tim Herzog, CRAO Chair

MINUTES Ed Hahn: Moved to approve the minutes from the October 11, 2012 meeting.
Second: Patti Cost
Outcome: Unanimous

MOBILE DEVICES - Vern Morgan, IT Policy and Planning Administrator
Mobile Device Standards and Guidelines and Mobile Device Policy
Reason for the Policy is to establish a guide to minimize the risk involved in using mobile devices to navigate through student academic data. Since phones, tablets, PDAís can be lost or stolen, the policy was created to minimize the damage losing this data would cause.

Clarifications made to the Mobile Device Standards and Guidelines and Mobile Device Policy -Text added highlighted in yellow/shaded.

Mobile Device Standards and Guidelines (clarified)
Clarified Section 3.3 Sensitive Information: Any information that, if released to the public, could be used to cause harm or damage to either an individual or the university. Such information could include, but is not limited to, Social Security Numbers, W-Numbers, driverís license information and individual financial information (such as credit card numbers, bank account numbers, or financial statements). Sensitive information is used in this document to include high-risk, restricted and confidential information. See PPM 10-1, Information Security Policy for definitions of these information classifications.

4.1 It is the responsibility of anyone who utilizes the Weber State University internal network for the purpose of processing University sensitive information using a mobile device to take appropriate measures at all times to safeguard that information. All University faculty, staff, and contracted personnel will, at a minimum, adhere to the Mobile Device Security Standards outlined in the document titled 2012-IT-SG-1, Mobile Device Standards and Guidelines, to ensure they are taking every precaution against accidental or mischievous data compromise through mobile devices. While not mandatory, users are encouraged to review and consider for implementation the Guidelines outlined in this document, as well, for added security.

This policy does not apply to students. It applies to faculty, staff or any employee who is not a student. Who does this policy apply to? Any faculty, staff, or employee using a mobile device on campus who is not a student. Mobile devices include smart phones and tablets. They need a strong password. Training on this policy will be available in the future. How will this be enforced? It will be difficult to enforce. Employees will be made aware of the Standards and Guidelines and the policy. It is up to each employee to follow the policy to ensure that their device is protected to prevent loss of academic data. The best security is not to use your mobile devices to view academic data, however this cannot be prevented. Will a policy be in place for students? Probably not. The only data they have access to is their own.

John Armstrong motioned to move this information forward to the Faculty Senate.
Second: Shelley Costley
Outcome: Unanimous

CURRICULUM - Jim Wilson, Chair

Course Proposal - New Course - HAS4741 Senior Seminar Capstone
Program Change - Health Services Administration
Program Change - Long Term Care Administration
LEAP - New Course ESL0040 Beginning Grammar I
LEAP - New Course ESL0045 Beginning Grammar II
LEAP - New Course ESL0050 Beginning Pronunciation I
LEAP - New Course ESL0055 Beginning Pronunciation II
Program Change - Criminal Justice BS, Crime Scene Investigation emphasis, Criminal Justice (BS) Forensic Science emphasis, Criminal Justice (BS), Criminal Justice (AS), Criminal Justice (minor)
No Discussion
It was motioned to forward the Curriculum to Faculty Senate.
Outcome: Unanimous

CRAO - Tim Herzog, Chair
2012-12 Apportionment Data
There is no change from last year. College representation on the Faculty Senate remains at 39.

No changes from last year. Numbers of faculty have remained the same. What is the definition of an Adjunct Professor or an untenured Faculty? Weber State doesnít really have a uniform definition of these positions. Committee is concerned with those who donít have representation. Are LEAP faculty on a tenure track? How are faculty on Administration release time figured into the Apportionment Data. This is still an ongoing discussion within the committee.

Motion to move Appropriation Data forward to Faculty Senate as an Action Item.
Outcome: Unanimous Agenda Setting Meeting

1. SBBFP Committee - Charge #6 - Colleen Packer
Charge #6 - Explore compensation model for promotions. (Fall)

There are some things to bring to your attention. The SBBFP committee met a few weeks ago and split into two groups. One group is working on Charge 6 - Explore compensation model for promotion. The group discussed promotion based increases and how to get feedback from faculty. We are going to send a survey that talks about increases based on promotions: 3000 associate - 6000 full. The Provost will move it up to 5000 and 10000 respectively. We have a poll/survey coming out with options. The College deans will pass it on to Dept Chairs and from Chairs to faculty. The results to be sent back to the Faculty Senate Office. This will not be retroactive.

The following is a section of the document sent out to College Deans to send to Department Chairs and Faculty to get feedback for the Salary, Benefits, Budge and Fiscal Planning Committee.

Which of the following options would your department faculty support? (Please poll your tenure track faculty. Each faculty member should select one option. Please provide an overall count to the faculty senate office).

Option 1: 4 year implementation plan
($500 per year for associate professor, up to $5000)
($1000 per year for full professor, up to $10,000)

Option 2: 2 year implementation plan
($1000 per year for associate professor, up to $5000)
($2000 per year for full professor, up to $10,000)

Option 3: 1 year implementation plan (to be implemented this year)
($2,000 increase for associate professor in 2012-13 to reach $5000)
($4,000 increase for full professor in 2012-2013 to reach $10,000)

2. Clarification on SBBFP Charges 3

Charge 3 Study and make recommendations on current practice by Continuing Education on the distribution of overload hours given to colleges. (Fall)

The SBBFP committee wants clarification on this charge. Has this charge been completed since Brian Stecklein has reported on CE hours and Distribution of Hours to the Executive Committee on October 11? Did his report clarify how CE distributes their budget to the colleges and how they divide the budget to meet the needs of the University. This is an Information Item on the Faculty Senate agenda on Nov 8. Brian Stecklein will report this information then.

3. Clarification on Charge 5.

SBBFP Charge 5. Review and make recommendations on current compensation model for supplemental pay. (Fall)

Does the charge mean to look at the Adjunct pay model again because few people are following the CE model to pay Adjuncts or faculty teaching overload? Could it be somehow possible to recommend an increase on the Base Rate for Adjunct professors and Supplemental/Overload- pay for faculty. Request an increase to the base rate of $900 per credit hour to $1000 per credit hour. Find out what other colleges in the state are paying Adjunct professors. In terms of competitiveness we arenít in line with other higher ed schools in the state. Would this justify an increase in the Base pay for Adjuncts and Supplemental/Overload-pay for faculty? Would release time for administrators go up as well?

4. Conflict of Interest - Committee Guidelines
Specifically committee members dealing with Grant money. Individuals on committee that have submitted grant proposals should not be in the room when proposals are being discussed. Deans can participate in discussions and make motions, but they cannot vote. There was some confusion to this policy. As Liaisons to these committees, be sure that this policy is being followed within your committees. Colleen will go over this information at Deanís Council next week.

ADJOURN Vikki Vickers motioned to adjourn the meeting.
Second: Shelley Costley
Outcome: Unanimous

Meeting adjourned at 3:15 pm.

Next Agenda Setting Meeting: November 29, 2012