MEMBERS - Listed Alphabetically
Scott Amos
Eric Amsel
Richard Beatch - Robert Wadman representing
Mark Biddle
Delroy Brinkerhoff
Michael Cena
Mike Chertudi - Student
Bruce Christensen
Bill Clapp - Warren Hill representing
Erika Daines
Betty Damask-Bembenek - Excused
Tom Day - Excused
Karen Dewey
Rick Dove
Anand Dyal-Chand - Admin
Dave Eisler - Admin.
Ron Galli - Admin.
Jim Gaskill
Dawn Gatherum
David Greene - Admin.
Frank Guliuzza - Parliamentarian
Bruce Handley
Mark Henderson - Excused
Warren Hill
Joan Hubbard
Debra Huber - Excused
Ken Johnson
Paul Joines
Brenda Kowalewski
Thom Kuehls
Jeff Livingston
Kathleen Lukken - Admin. - Excused
Jim Macdonald - Excused
Dwayne Meadows
Judith Mitchell - Vice Chair
Randy Parker
June Phillips - Admin
Margaret Pilcher - Student
Valory Quick - Excused
Richard Sadler - Admin.
Dan Schroeder
Randy Scott
Candadai Seshachari - Chair
Gene Sessions
Sally Shigley
John Sillito
John Sohl
Mohammad Sondossi
Timothy Steele
Adam Suttlemyer - Student
Alden Talbot
President Paul Thompson - Admin.
Jennifer Turley
Michael Vaughan - Admin
Wangari Wa Nyatetu-Waigwa
Lydia Wingate - Roger Nichols representing
Kay Brown, Secretary

1. ROLL CALL

2. Memorial tribute to Dr. Daily E. Oliver

3. APPROVAL OF MINUTES
Motion: Moved to approve the minutes from the September 23, 1999 meeting.
Made: John Sohl
Second: Karen Dewey
Outcome: The minutes were approved.
Outcome: The minutes were approved.

They presented revisions to the proposed policy that came before the Faculty Senate September 23, 1999, plus one addition item that deals with the distribution of surplus equipment. The proposed policy reads:

Weber State University maintains open and discipline-specific computer labs. Open labs are funded with student fee monies and are managed by Academic Computing and Learning Support. They are open to all students and all departments. Discipline specific labs are managed by departments and colleges and do not receive student fee monies. A list of all open computer labs is available at the Computing Support web site.

Responsibility for operation of these facilities is shared by the Departments of Academic Computing and Learning Support. Academic Computing is responsible for the maintenance of maintains computers, printers, servers and network connections within the labs and installs and debugs software. Learning Support maintains facilities, provides printing and other expendable supplies and provides on-site lab personnel, including staff coordinators and student aides. The two departments work together in the education of staff, in the development of new services and in the general execution of lab policy. Adequate funding must be provided in order for these two departments to fulfill their responsibilities.

Open lab policy is set by the Faculty Senate through the Academic Resources and Computing Committee.

A. Faculty. Open labs provide an environment in which faculty can offer computer programs, lessons or experiences necessary or valuable to Weber State educational programs. Faculty from all disciplines are welcome and many approaches to learning, from individual student exploration to instructor led groups, can be supported.

B. For Students. Open labs support academic development and learning by providing an environment in which students can:

III. General Policy

A. Access. All labs are available to all members of the Weber State community. Curricular work has priority over other uses. Students engaging in scheduled curricular work have priority over other students. Students have priority over staff and faculty. All lab usage must conform to state and federal law, general University policy and lab rules.

B. Generality of Service. As much as technically and legally possible all labs will provide all services, so that any student can work in any lab.

C. Scheduling. Part or all of a lab can be scheduled for the exclusive use of a class or a group of students working on class related projects under constraints established for each particular lab. Reservations must be made in advance with lab personnel.

D. Open hours. Labs will remain open during periods of reasonable student demand, including nights, weekends and holidays as necessary.

E. Closed hours. Faculty and contract staff employees, with the approval of the Director of Learning Support or Academic Computing, may use a lab during regularly closed hours. Academic Computing or Learning Support personnel must be informed of all such off-hour usage. The person using the lab during such periods has complete responsibility for the security and safety of all lab hardware and software.

No student may use a lab during a closed period, except under the direct supervision of a faculty or staff member with approval from the Director of Academic Computing or the Director of Learning Support. Lab personnel must be informed of all such off-hour usage. The faculty or staff person is responsible for that student, and for the security and safety of all lab hardware and software while that student is in the lab.

F. Staffing. As much as is practicable, labs will be staffed during all open hours by employees who can start and stop all hardware and can initiate and terminate all application software maintained by the lab. These employees are expected to teach lab patrons how to carry out routine operations with the hardware and software and to help patrons when unusual problems arise.

G. Staff education. Lab personnel will be taught how to perform their basic functions of system maintenance, patron support and general management. They will be informed of new services and procedures regularly.

H. Printing Service. A moderate amount of printed output related to curricular work will be available in the labs free of charge. Users will be expected to show restraint, requesting no more printing than necessary, so that this service remains economically feasible. Lab personnel may establish printing schedules or limit printing as necessary to maximize printing service for all lab patrons.

I. Equipment maintenance. Computers and peripherals will be maintained in good working order.

J. New equipment acquisition. No regular acquisition of equipment is budgeted. Lab personnel will assist outside departments in specifying and selecting new equipment and in preparing requests for funding equipment acquisitions. Academic Computing will install all new equipment. All new hardware must be approved by Academic Computing before it can be installed in the labs.

L. New software acquisition. An academic department or individual faculty member may request the installation and support of new software by providing to Academic Computing staff:

1. A legally usable copy of the software;
2. A written description of the copyright status of the software, including any copy restriction, and the number of users who can simultaneously access the software;
3. A brief description of intended usage; and
4. All necessary technical and user documentation;

When installation of new software is requested, Academic Computing personnel will assess its impact on disk space, printer capacity, workstation time, and other lab facilities. If the expected impact is not deleterious, the software will be made available to users in a timely fashion. If it is deleterious Academic Computing staff will consult with interested faculty and users before a determination is made to proceed with the installation.

M. Educating patrons. Education and assistance in the use of software outside the basic core (word processor, electronic mail and web browser) is provided by faculty or personnel provided by academic departments. Lab personnel are not software tutors.

N. Scheduling system changes. Whenever possible, upgrades and enhancements of lab hardware and software will be scheduled between terms or at other times when they will cause the least disruption of service. Users will be given prior notice as early as possible before any planned service outages or changes in service.

O. Policy for Distribution of Surplus Equipment from Open Computing Labs

After ARCC has made final allocation decisions (approximately April 15th) the campus will be notified by Academic Computing if surplus equipment from open student labs is available.

A list of this equipment will accompany the notice. Requests will be collected for two weeks after notification. These requests will be categorized into three groups: 1.) computers that will be used primarily by students for academic work 2.) computers that will be used primarily by students for other University activities 3.) computers for faculty and staff.

Requests from group 1 will be randomly selected until all equipment has been distributed. If the equipment outnumbers the requests from group 1, the random selection will continue with group 2 and, if necessary, with group 3.

Users of the lab must conform to all applicable state and federal laws. They must conform to Weber State University policy, and they must obey specific rules of the open labs.

A. Laws. Lab personnel are neither lawyers nor policemen. If they feel that illegal activity may be occurring they notify their supervisor, or, in an emergency, campus security.

B. General University Policies. Several sections of the University Policy and Procedure Manual govern lab operation. These are listed below.

1. Computing Services PPM 2-11
2. Personal Computers PPM 2-13
3. Discrimination and Harassment PPM 3-32
4. Student Code PPM 6-22

Motion: Moved to accept the proposed Open Student Computer Lab Policy
Made: Judith Mitchell
Second: Paul Joines
Outcome: The motion passed unanimously.

While the university has been given a verbal exit report, the NW report is not official until it is written and submitted to the university. The final report will not be completed for a couple of months.

The purpose of the 1999 visit was to follow up on the general recommendations made during the 1994 visit, report and make plans for the next visit. President Thompson mentioned five areas:

(3) Human Relations Course in the College of Applied Science and Technology - The Human Relations class is now a required course in the College of Applied Science and Technology.

(4) Academic Advising - Academic Advising has been significantly enhanced.

(5) Assessment - Assessment has been delayed slightly due to semester conversion, but it is now in progress. Dr. O=Rourke was complementary about what the university is now doing with assessment.

6. USU PROGRAMS ON CAMPUS

This issue is premature and will come before the Senate at a future time.

Chairs Ruling - The concept is 1 person, 1 vote. Members of the Faculty Senate cannot be proxy for another Senate member. The proxy must be outside the membership of the Senate. Student proxies should be other students. Faculty should send other faculty who would be eligible for election to the Faculty Senate (full time faculty). Administrators could send administrators or faculty as proxies.

8. Other items

Curriculum proposals will be posted on the web, and a copy of all proposals will be placed on reserve at the library.

Dr. Seshachari announced that he would retire June 30, 2000