1.     Approval of the Minutes from the January 27, 2011 meeting 

2.     Conflict of Interest Policy – Rich Hill, University Counsel

3.     Research, Scholarship & Professional Growth – Marjukka Ollilainen, Chair
        Fall Awards

4.     Salary, Benefits, Budget & Fiscal Planning Committee – Lloyd Burton, Chair
        Supplemental/Online Pay Model

5.     Admissions, Standards & Student Affairs – Kathleen Herndon, Chair
        PPM 4-2, I-B, 3 - General Education Requirements
        PPM 4-1, I-D, 4 - Requirements for Double Majors

6.     Appointment, Promotion, Academic Freedom & Tenure – Afshin Ghoreishi, Chair
        Committee Report on Charge 5

7.     Constitutional Review, Apportionment & Organization – Allyson Saunders, Chair
         Program Discontinuance

8.     Environmental Issues Committee – Hal Crimmel, Chair
        Proposed Water Transmission Pipeline Notes I
        Pipeline Notes II

9.     Curriculum Committee – Erika Daines, Chair
        Quantitative Literacy Gen Ed Proposal Forms
        American Institutions Gen Ed Proposal Forms

Curriculum

English Department - Professional and Technical Writing Institutional Certificate
English Major with Professional and Technical Writing Emphasis
Master of Arts in English Program Changes
Course proposals for Practicum in Teaching English - MENG 5210,     Intercultural Classroom Discourse - MENG 6005,     Traditional and Contemporary Young Adult Literature - MENG 6120,     TESOL Practicum - MENG 6280   

10. Other Items

Thursday
February 10, 2011
MA 210J

AGENDA SETTING

PRESENT
Shelly Costley, Colleen Garside, Azenett Garza, Ed Hahn, Sue Harley, David Malone, Ann Millner, Brian Rague, Peggy Saunders, Michael Vaughan, Kay Brown, Secretary

EXCUSED
Michael Hernandez

GUESTS
Lloyd Burton, Hal Crimmel, Erika Daines, Afshin Ghoreishi, Kathy Herndon, Rich Hill, Marjukka Ollilainen, Allyson Saunders

MINUTES
Colleen Garside: Moved to approve the minutes from the January 27, 2011 meeting.
Second: Ed Hahn
Outcome: The minutes were approved.

CONFLICT OF INTEREST
Rich Hill, University Counsel, reporting

Draft Conflict of Interest Policy

Definition of Conflict of Interest: A conflict of interest occurs when a University employee is involved in an activity, commitment, or interest that adversely affects, compromises, is incompatible with the obligations that an employee has to the University, or violates the Utah Public Officers and Employees’ Ethics Act, the Utah Procurement Code or other applicable law.

Policy Elements

• Use of University Name, Marks and Resources

• University Affiliation and Representation

• University Business Transactions

• Private Undertakings

• Use of Confidential Information

• Personal Privileges, Gifts and Favors

• Employee Time

• Independent Judgment

Conflict Disclosure Management, Record, Appeals

• Conflict Disclosure

• Conflict Management

• Record

• Appeals

The University would like to do disclosures on an annual basis. The plan is to circulate the draft policy with the idea of having the policy in place for next year.

RSPG
Research, Scholarship & Professional Growth – Marjukka Ollilainen, Chair

Fall Awards

Twenty-four proposals were directed to the Hemingway Faculty Vitality Fund ($28,674 requested), while eleven applied for the RSPG/Instructional Improvement and Research funds ($32,197). The total amount of funding requests was $64,933, while the committee had $30,285 to allocate (about 47% of the total requested). The total of amount of funds to expend ($30,285) included $15,163 for research and instructional improvement (RSPG) projects, $12,122 for faculty vitality projects (HMWY), and $3,000 to allocate for student assistants, generously provided by the Office of Undergraduate Research (OUR).

RSPG Research/Instructional Improvement (All funds spent)
Requests: 11 applications, total $32,197
Awarded: 7 (63% of) applications; $15,163

Hemingway Faculty Vitality (All funds spent)
Requests: 24 applications, total $28,674
Awarded: 14 (58% of) applications; $12,122

Office of Undergraduate Research (Remaining balance: $138)
Requests: 3 requests for partial funding for a student assistant
Awarded: $2,862 (out of a possible $3,000)

The entire report can be found on the web from the Faculty Senate Homepage under the February 10, 2011 Agenda Setting meeting link:

http://faculty.weber.edu/senate/ http://faculty.weber.edu/senate/Minutes10-11/FS17Feb11.htm

After the Fall 2010 funding decisions, the RSPG Committee reports a remaining total of $138 (OUR). This money will carry over to the Spring 2011 funding cycle for hiring undergraduate assistants.

The RSPG Committee will accept applications for Spring 2011 in two calls for proposals. The first call included the Hemingway Collaborative and Excellence Awards (deadline February 18, 2011). The second call is for RSPG research and Instructional Improvement as well as for the Hemingway Vitality, New Faculty, and Adjunct proposals (deadline March 11).

MOTION
Colleen Garside: Moved to forward to the Faculty Senate the report on fall awards from the Research, Scholarship & Professional Growth Committee.
Second: Brian Rague
Outcome: The motion passed unanimously.

SBBFP
Salary, Benefits, Budget & Fiscal Planning Committee – Lloyd Burton, Chair

Models from around the state were looked at by the Salary Committee to draft the proposal model below.

Supplemental Pay - Online and Face to Face - DRAFT 2-10-11

3 Credit Hour Example Enrollment Multiplier Pay

Exceptions to low enrollment pay might be a course that is specifically required by a major and there is no other way for students to obtain this credit for graduation. Upper division courses that meet a program, major, or minor requirement can be negotiated. Courses offered at places or in formats that WSU is trying to build a presence may also constitute full payment for low enrollment classes.

Total Cost Difference

Face to Face

Combined Total Cost Difference

Actual 09/10             New Modified

$ 5,673,188.58         $ 5,919,805.00

Cost increase $ 246,616.42

The Salary, Benefits, Budget & Fiscal Planning Committee does not set policy on when the model is implemented; that is an Administrative decision.

How do you make faculty aware of the proposed model?

The colleges could arrange for a room and time to discuss the model. The chair of the Faculty Senate, the Chair of the Salary Committee, and the CE representative on the Salary Committee would attend and represent the spirit of this model and answer questions.

What should be emphasized ? If the model is implemented, an additional $250,000 will be put in the salary pool.

If this model is adopted, faculty will not be allowed to choose between this model and the current model. Dual models will not be run. Enrollment figures will be based on third-week rolls.

MOTION
Colleen Garside: Moved to forward to the Faculty Senate the above Supplemental Pay Model as an information item for discussion.
Second: Azenett Garza

FRIENDLY AMENDMENT
Remove the paragraph below the model regarding exceptions.

MAIN MOTION
Colleen Garside: Moved to forward to the Faculty Senate the above Supplemental Pay Model as an information item for discussion omitting the the paragraph below the model regarding exceptions.
Second: Azenett Garza
Outcome: The motion passed unanimously

PPM 4-2 Admissions, Standards & Student Affairs – Kathy Herndon, Chair

PPM 4-2 Catalog Requirements, B. Returning Undergraduate Students, 2. General Education Requirements.

This language mirrors the language in PPM 4-21a, Awarding of Transfer Credit, and Credit by Examination or Petition, approve by the Faculty Senate January 20, 2011. It was suggested that PPM 4-21a, III, Transfer Credits be referenced.

MOTION
Peggy Saunders: Moved to forward to the Faculty Senate the above addition to PPM 4-2 Catalog Requirements, B. Returning Undergraduate Students, 2. General Education Requirements as stated above.
Second: Shelly Costley
Outcome: The motion passed unanimously.

PPM 4-1 PPM 4-1 Graduation Standards, E. Requirements for Double Majors

4. The requirements for both majors must be completed when the student files for graduation. A student may be granted a single baccalaureate degree with more than one major providing that all requirements are satisfied for each major field as recommended by the academic department as well as all requirements for the degree sought.

The Provost stated that the entire section needs to be revised because of the changes to the bachelor of arts and bachelor of science degrees.

MOTION
Colleen Garside: Moved to refer back to the ASSA Committee PPM 4-1 for additional revisions regarding BA and BS degrees.
Second: Azenett Garza
Outcome: The motion passed unanimously.

APAFT
Appointment, Promotion, Academic Freedom & Tenure – Afshin Ghoreishi, Chair

Charge 5 - Research policies for term limits of department chairs and deans at other institutions and bring information forward for discussion.

Report Conclusions: There are no standard policies for term limits of department chairs and deans. If a chair or dean is doing an excellent job and has the strong support of the faculty, he/she should not be limited in number of terms. However, without strong faculty input in the review process; it might not be possible to know if chairs and deans enjoy the support of the faculty. Also, it is important for each department and college to develop faculty members with expertise in department/college/university policies and administration and more opportunities to serve as a chair or a dean would be helpful in this regard. Based on these the committee recommends

The entire report can be viewed from the Faculty Senate homepage under the February 10 Agenda Setting meeting.

Discussion on Term Limits

• Term limits protect the faculty and they protect the person in the position.
• Do we want a policy that has unlimited terms until the person stumbles? Are we saying, "Let’s wait until there is a problem."
• Are we afraid of cutting someone off when they are in their prime.
• The Provost felt that the University would not use term limits to remove someone who was ineffective. Term limits should be used to bring in new blood. Term limits is not the tool for removing someone who is ineffective. The present review process would be used to replace someone who is ineffective.
• Term limits for Department Chair would remove someone that enjoys the majority support of the faculty.
• If one or two faculty receive two-thirds support from the faculty for the position of Department Chair, the Dean appoints the Department Chair from that list. If no one gets two-thirds support, then the threshold drops to 50%. The Provost asked, "How do you get more faculty input into this process?" It was suggested that rather than a vote, faculty could give input to the Dean.

Would the Senate want to extend the recommendation to include term limits? This could go back to APAFT as a charge next year. This report was preparatory in moving toward a policy change based on the report recommendations.

MOTION
Shelly Costley: Moved to forward to the Faculty Senate as an information item for discussion the Appointment, Promotion, Academic Freedom & Tenure Committee report on Charge 5.
Second: Colleen Garside
Outcome: The motion passed unanimously.

APAFT
Charge 3 - Check the consistency of policies PPM 8-20D and 9-17A regarding dismissal of tenure track faculty during the probationary period.

The APAFT Committee is discussing the above charge. The Executive Committee provided input. The report on this charge will come next month to the Executive Committee.

PPM 8-12 PPM 8-12 Dates Guidelines

The February 1 deadline does not say that the report needs to be in the candidates file by that date. It says that the Committee "sends a copy of the report to the dean for inclusion in the candidate’s file. . ."

MOTION
Colleen Garside: Moved to send the to the APAFT Committee the charge to clarify the language in PPM 8-12, February 1 deadline date.
Second: Peggy Saunders
Outcome: The motion passed unanimously.

CRAO
Constitutional Review, Apportionment & Organization – Allyson Saunders, Chair

PPM 1-14a - Program Discontinuance Review Procedure

This policy defines the role of the faculty and the Faculty Senate when a program has been recommended for discontinuance or when modifications have been recommended which would adversely or critically affect a program, or academic unit, or faculty member.

• It was suggested that "or faculty member" be included in the above overview.
• Include in the policy a definition of a program.
• Define who initiates the process.
• The proposed policy is written so broadly that any program elimination invokes this policy.
• The policy should state that program discontinuance does not apply to curriculum issues.
• The old program discontinuance policy did not come into play unless faculty were adversely affected.
• Timing of the request to initiated the process.
• Phasing out of the program.

MOTION
Brian Rague: Moved to send PPM 1-14a back to the CRAO Committee for further revisions.
Second: Shelly Costley
Outcome: The motion passed unanimously.

ENVIRONMENTAL ISSUES
Environmental Issues – Hal Crimmel, Chair

Ogden City will come to the February 17 Faculty Senate meeting with a presentation of the proposed water transmission pipeline.

The Environmental Issues Committee wants to do what’s best for the University. They do no want to make a recommendation that would make it difficult for the Administration to make the decision they feel is in the best interest of Weber State.

CURRICULUM
Curriculum – Erika Daines, Chair

American Institutions and Quantitative Literacy Gen Ed Form.

MOTION
Shelly Costley: Moved to forward to the Faculty Senate as information the forms for American Institutions and Quantitative Literacy.
Second: Azenett Garza
Outcome: The motion passed unanimously.

English Department - Professional and Technical Writing Institutional Certificate English Major with Professional and Technical Writing Emphasis Master of Arts in English Program Changes; Course proposals for Practicum in Teaching English - MENG 5210, Intercultural Classroom Discourse - MENG 6005, Traditional and Contemporary Young Adult Literature - MENG 6120, TESOL Practicum - MENG 6280

An additional sentence needs to be added to the Master of Arts in English Program to read: "In addition to the Core, students must complete one of the Options."

MOTION
Peggy Saunders: Moved to forward to the Faculty Senate the above curriculum from the English Department.
Second: Ed Hahn
Outcome: The motion passed unanimously.

Students in the Master of Arts in English who are seeking licensure are required to take an additional 16 hours of MED courses. A question was raised about the difference in tuition cost. The Provost stated that the tuition structure is course specific, not program specific.

AGE LIMITS
Some departments have set age limits on courses in their programs. Child and Family Studies has the following statement currently in the catalog: "All Child and Family Studies courses must have been taken within the last 10 years to count toward major/minor requirements."

The Executive Committee felt that if statements are currently in the catalog on course age limits, approval of those age limits through the Curriculum Committee would be considered nonsubstantive. Departments proposing new age limits on courses would need to submit the request as a substantive change to their program.

ADJOURN
The meeting adjourned at 4:25 p.m.