Thursday

Thursday
September 11, 2008
MA 211K
2:00 p.m.

AGENDA
AGENDA SETTING

1. Approve the minutes from the September 4, 2008 meeting

2. Research, Scholarship & Professional Growth Committee – Therese Grijalva
Spring Awards

3. Curriculum Committee – Erika Daines
Sales & Service Technology - Course proposal for Hospitality & Tourism Sales - SST 2803

4. Academic Calendar - Bruce Bowen

5. Information Technology Issues – Eric Swedin

Links/Banner
Security Team

6. Review draft letter to Fran Butler

7. Position announcement for TLA/TLF position

8. Other Items

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MINUTES
AGENDA SETTING

PRESENT
Laine Berghout, Shannon Butler, Dave Ferro, Colleen Garside, Bruce Handley, Kami Hanson, Wade Kotter, Ann Millner, Peggy Saunders, Gene Sessions, Michael Vaughan – Kay Brown, Secretary

GUESTS
Bruce Bowen, Erika Daines, Therese Grijalva, Eric Sweden

MINUTES
Colleen Garside: Moved to approve the minutes from the September 4, 2008 meeting.
Second: Peggy Saunders
Outcome: The minutes were approved

RSPG
Research, Scholarship & Professional Growth Committee – Therese Grijalva presenting

During the Spring 2008 term, the committee issued two RFPs. The first requested Hemingway Faculty Excellence and Collaborative proposals, and the second requested proposals for research, instructional improvement, Hemingway New Faculty and Hemingway Vitality Grants. Unfortunately, the first RFP resulted in one proposal. As such, the committee extended the deadline to correspond with the second RFP (March 19). On March 19^th, the committee received 49 proposals, 18 of which were Hemingway Faculty Excellence (HE) and Hemingway Collaborative (HC) proposals. The 18 HE and HC proposals totaled $156,038.62. The remaining 31 proposals totaled $53,191.56. The RSPG committee received $4000 from OUR to be used for student assistants. Details of the awards are presented below.

HE and HC: Awarded $59,729 out of a possible $59,729.

Colleges Represented:

Science (4): $36,352
Science/Business and Economics/Social Sciences (1): $19909.22
Arts and Humanities and the Community Involvement Center (1): $3467.78

RSPG: Awarded $15,374.45 out of a possible $15,375.

Hemingway New Faculty: Awarded $13,075 out of a possible $15,000.

Hemingway Vitality: Awarded $8504 out of a possible $8504.

OUR: Awarded $2604 out of a possible $4000.

Colleges represented:

Science (9) $13,943
A&H (7) $12,158.87
COAST (1) $527
SS (5) $10,381
ED (1) $904
B&E (1) $1643.58

MOTION Gene Sessions: Moved to forward to the Faculty Senate the RSPG report.
Second: Wade Kotter
Outcome: The motion passed unanimously.

CURRICULUM
Curriculum Committee – Erika Daines reporting.

SST Sales & Service Technology - Course proposal for Hospitality & Tourism Sales - SST 2803

It was pointed out that there is some overlap in the proposed course with some of the courses offered through the Business Administration Department. The proposal was sent back until discussion takes place between Sales & Service Technology and the Business Administration Department.

MOTION
Bruce Handley: Moved to send the proposal back to the Curriculum Committee until discussion takes place between Sales & Service Technology and the Business Administration Department.
Second: Gene Sessions
Outcome: The motion passed unanimously.

ACADEMIC CALENDAR
Academic Calendar – Mike Vaughan presenting.

The Provost is having luncheons with Senate faculty members over the next few weeks to talk about the academic calendar .

Proposed - Summer Term consisting of two seven week blocks and one 14 week block. The faculty survey indicated 57% in favor and 43% opposed. There is flexibility in these blocks allowing you to teach a four week course by starting a week or two later.

Elements in the Calendar

Once you do Summer the begin and end dates for Fall and Spring fall into place.
You need one week from Spring to Summer.
Two weeks Summer to Fall
Three weeks Fall to Spring
This leaves 32 weeks left to work with for Fall and Spring. 15 +1 Fall and 15 +1 Spring
Preserve Spring Break
Preserve Thanksgiving Holiday

With the present calendar you lose four days in the Fall (Labor Day, Fall Break, and the Thanksgiving holiday), and you lose seven days in the Spring (Martin Luther King Day, Presidents Day, and Spring Break).

Other items discussed

Breaks - Faculty don’t want to lose their breaks
Add Thursday to the Fall Break
Add Wednesday to the Thanksgiving break
Equal Terms
60 Minute class periods
Start time of class time (7:00 vs. 7:30 a.m.), lengthen or shorten time in between classes.

MOTION
Wade Kotter: Moved to forward the academic calendar to the Faculty Senate as an information item.
Second: Gene Sessions
Outcome: The motion passed unanimously.

IT ISSUES
Eric Sweden presenting.

Eric sits on the Information Security Task Force. He is the only faculty member of this committee. It is mostly composed on administrative stake holders from around campus. . Julie Parks is the Information Security Manager, who has been training colleges on security issues; she has put in place policies and procedures. Eric also sits on the the cumbers on/Banner Team. He is the only faculty member of this committee. Links/Banner is the product that runs the entire campus for registration, payroll, catalog, etc. Banner does not support faculty advising so the University purchased CAPPS. CAPPS proved to be cumbersome and unfriendly. The university has now purchased Degree Work" for advising. There will be a transition period as the university switched from CAPPS to Degree Works. The catalog information will be put in the system by college with the CAPPS system going live November 12. Mark Simpson is the project director.

TLA LETTER
Shannon Butler will revise the draft letter to Fran Butler and send it to the Executive Committee for comments.

TLA POSITION
The TLA position announcement will go out tomorrow. Applications are due October 2. Review of applicants will begin immediately.

PPM 1-13, Article B V, Section 4-10 - The Chair of the Committee shall be selected from a pool of applicants by a selection committee appointed by the Executive Committee and comprised of members of the Executive Committee and the Committee on Teaching, Learning and Assessment. The Committee shall be recommended to the Senate by the Executive Committee. The Chair will serve for a three-year term and will be evaluated annually by members of the Committee on Teaching, Learning and Assessment. The Chair of the Committee shall be responsible for the day-to-day operations of the Forum on Teaching and Learning.

Executive committee members who will serve on the selection committee are: Shannon Butler, Kami Hanson, Wade Kotter, and Gene Sessions will serve on the selection committee from the Executive Committee. TLA representatives on the selection committee will be Michelle Zwolinski, and Fran Bautler, and Paul Pitts.

CRAO
Replace Kathy Payne on the Constitutional Review, Apportionment & Organization Committee with Shaun Jackson from the Library.

MOTION
Wade Kotter: Moved to replace Kathy Payne with Shaun Jackson from the Library on the Constitutional Review, Apportionment & Organization Committee.
Second: Gene Sessions
Outcome: The motion passed unanimously.

Q & A
David Ferro discussed the idea of having a fifteen minute question and answer session just prior to the Faculty Senate meeting. This would be a way of facilitating better communication about the business of the Dean's Council, Alumni Association and the Trustee's Meetings without intruding on Senate time. This would be an informal setting to discuss any issues that are brought forward. Gene Sessions suggested meeting at 2:30 p.m. for fifteen minutes and then breaking at 2:45 p.m so that those attending the Senate could gather and be ready for the meeting at 3:00 p.m.

ADJOURN
The meeting adjourned at 3:30 p.m.