Draft 12-6-07

Thursday
November 29, 2007
2:00 p.m.
MA 211K

AGENDA SETTING

PRESENT
Laine Berghout, Lloyd Burton, Colleen Garside, Bruce Handley, John Kelly, Ann Millner, Peggy Saunders, Gene Sessions, Mike Vaughan, Jim Wilson – Kay Brown Secretary

GUESTS
Tony Allred, Craig Bergeson, Louise Moulding, Catherine Zublin

MINUTES
Laine Berghout: Moved to approve the minutes from the November 8, 2007 meeting.
Second: Gene Sessions
Outcome: The minutes were approved.

GEN ED SIGN OFF
Catherine Zublin, Associate Dean of the College of Arts & Humanities

General Education Sign Off - All those who have access to the comment section in the log screen have the ability to sign off students on the completion of their general education requirements. The Graduation Office no longer verifies the completion of general education requirements. Once notes are in the log file clearing a student on the completion of the gen ed requirements they cannot be deleted even if an error has been made. An additional comment can be made stating that an error was made, but the original clearance note cannot be deleted. The system is working quite well in the colleges where one advisor is signing off students. All department chairs have access to the log file and can clear students for graduation. Unfortunately some errors have been made and some students have been cleared by departments when all the gen ed requirements have not been completed.

It was suggested that there be more than one log file. There could be one log file for comments, waivers and substitutions, one for general education clearance, and one for major and minor clearance. Major and minor clearance needs to be done by the department. Access to the gen ed clearance screen needs to be limited and should be done by a college advisor. The Admissions, Standards and Student Affairs Committee will discuss this suggestion and bring a recommendation to the Faculty Senate.

The Admissions, Standards and Student Affairs Committee will discuss this suggestion and bring a recommendation to the Faculty Senate.

MOTION
Lloyd Burton: Moved to forward to the Admissions, Standards and Student Affairs Committee the charge to discuss additional log screens for gen ed clearance, major and minor clearance, and one for waivers and substitutions. Limited access to the gen ed clearance screen would be given.
Second: Laine Berghout
Outcome: The motion passed unanimously.

CRAO
Constitutional Review, Apportionment, and Organization Committee – Tony Allred, Chair

Committee representatives reviewed the faculty list with their deans and department chairs. Betty Kusnierz then reviewed the names against payroll records.

WSU APPORTIONMENT 2007-2008

Apportionment determined as follows: Total number of faculty in College ÷ Total number of Faculty X total Senate Seats

Example (College of Science) 73 ÷ 489 X 39 = 5.82


Results with Colleges Ranked by the Highest Percentage Above a Whole Number

There was no change this year in the number of Senate seats for each College.

MOTION
Gene Sessions: Moved to forward to the Faculty Senate the above apportionment figures.
Second: Laine Berghout
Outcome: The motion passed unanimously.

ASSA
Admissions, Standards, and Student Affairs Committee – Louise Moulding, Chair

A request was made to the ASSA Committee to look at the policy regarding taking classes credit/no credit. The catalog states that classes taken credit/no credit may not be used for a major, minor or gen ed course. However, in the breadth area a student can receive a D- to complete the requirement, but are not allowed to take the course credit/no credit. When taking a course credit/no credit a student has to receive a grade of C- or higher to receive credit.

MOTION
Gene Sessions: Moved to have the ASSA Committee review the credit/no credit policy and make a recommendation.
Second: Laine Berghout
Outcome: The motion passed unanimously.

RESIDENCY
New language for PPM 6-1 Residency includes the following:

III. DEFINITIONS
A. Domicile - to be physically present within the State of Utah and concurrently have the intent to establish permanent residence in Utah. The place where an individual has a fixed permanent home and principal establishment; to which the individual if absent, intends to return; and in which the individual, and the individual’s family, voluntarily reside, not for a special or temporary purpose, but with the intention of making a permanent home.
B. Resident Student- as determined by reference to the general law on the subject of domicile, except as otherwise set forth in this policy. An individual who: can prove by substantial evidence, based on the totality of the circumstances, that, prior to the first day of classes for the term the student seeks to attend as a resident student, he or she has established domicile in Utah and satisfied relevant waiting periods and other criteria, where applicable; or meets one or more of the other criteria defining “resident student” set forth in the this policy.

IV. POLICY
A. Utah Residency for Tuition Purposes - In order to qualify for residency status for tuition purposes a person must demonstrate that Utah is the place where the person intends to remain and to which the person expects to return when leaving Utah without intending to establish a new domicile elsewhere.
B. Presumption of Non-Resident Status - A person who enrolls as a postsecondary student at a Utah institution prior to living in Utah for more than 24 12 continuous months and who has therefore not met the waiting period criteria set forth in section 4 of this policy, will ordinarily be deemed a non-resident student for tuition purposes unless he or she presents evidence demonstrating that he or she moved to Utah and established domicile for noneducational reasons. A student may rebut the presumption of nonresident status and seek resident status immediately, without satisfying the one-year continuous residency requirement, by submitting evidence of Utah residence arising from one or more of the following circumstances:
R512-4. Resident Student Status – Waiting Period Required If Residence in Utah was Established for Educational Reasons
4.1. Institutional Discretion to Set Policy for Resident Student Status –
4.1.1. Policies for Students Enrolled in Credit-Bearing Degree Programs -- Each institution may, at its discretion, and at the recommendation of the president, implement its own policy regarding the criteria for resident student status for either undergraduate students or graduate students, or both, in credit-bearing degree programs, that deviates from the criteria set forth in this policy. Such a policy shall not be more lenient than requiring a one-year waiting period as set forth herein in section 4.3, or be more strict than requiring students to maintain 3 years of continuous residency or complete 60 credit hours, whichever comes first.
4.1.2. Policies for Non-Credit Programs -- Because most non-credit applied technology programs are short-term (require less than a year to complete), the Utah College of Applied Technology and other USHE institutions offering non-credit courses or programs may, at their discretion, implement a policy that does not require residency classification for students enrolled in non-credit courses or programs.
4.2. General Rule—A person who comes to Utah for the purpose of attending a public institution of higher education must satisfy one of the following criteria in order to be eligible for resident student status:
4.3. Establishing Utah Domicile and Maintaining Continuous Utah Residency for One Year (12 calendar months) and Declaring Financial Independence- Unless otherwise stipulated by institutional policy, any person who has come to Utah and established residency for the purpose of attending an institution of higher education may establish resident student status by, prior to the first day of classes of the term the student seeks to attend as a resident student: (A) demonstrating by objective evidence that he or she has established domicile in Utah and maintained continuous Utah residency for one year (12 calendar months) beginning July 1, 2007 or any date thereafter, regardless of the number of credit hours earned; and (B) submitting a declaration of financial independence to include documentation that the student is not claimed as a dependent on the tax returns of any person who is not a resident of Utah.
4.4. Completion of Sixty (60) Credit Hours - Any person who has come to Utah and established residency for the purpose of attending an institution of higher education may obtain resident student status prior to July 1, 2008 by, prior to the first day of classes of the term the student seeks to attend as a resident student, establishing domicile in Utah, and maintaining continuous Utah residency while completing sixty (60) semester credit hours at a regionally accredited Utah higher education institution.
4.5. Establishing Utah Domicile and Maintaining Continuous Utah Residency for Three (3) Years - Any person may establish resident student status prior to July 1, 2008 by, prior to the first day of classes of the term the student seeks to attend as a resident student, demonstrating by objective evidence that he or she has established domicile in Utah and maintained continuous Utah residency for three (3) years, regardless of the number of credit hours earned.
4.6. Creating Utah domicile - In determining whether an individual has established domicile in Utah, and is therefore a bona fide resident eligible for resident student tuition, institutions in the Utah System of Higher Education will review all relevant documentation submitted by the student, and make the residency determination based on the totality of the evidence. Students applying for resident student status are expected to submit as much of the following documentation as possible:
4.6.1. A Utah high school transcript issued in the previous year (previous 12 months) confirming attendance at a Utah high school in the previous 12 months;
4.6.2. Utah voter registration dated at least three (3) months (90 days) prior to the student’s application for resident student status;
4.6.3. Utah driver license or identification card with an original date of issue or renewal date at least three (3) months (90 days) prior to the student’s application for resident student status;
4.6.4. Utah vehicle registration dated at least three (3) months (90 days) prior to the student’s application for resident student status;
4.6.5. Evidence of employment in Utah for at least three (3) months (90 days) prior to the student’s application for resident student status;
4.6.6. Proof of payment of Utah state income tax for the previous year;
4.6.7. A rental agreement or mortgage document showing the student’s name and Utah address for at least 12 months prior to application for resident student status; and
4.6.8. Utility bills showing the student’s name and Utah address for at least 12 months prior to application for resident student status;
4.7. “Continuous” residency - For purposes of this policy, proof of maintenance of continuous physical presence in Utah is sufficient to prove “continuous residency.” An individual will not jeopardize his or her status as a “continuous” resident solely by absence from the state for less than 30 days during the 12-month period the individual seeks to count as the requisite waiting period. In addition: (a) A student who seeks resident student status for tuition purposes may be absent from the state for purposes such as temporary employment, education, or religious, charitable, or military service and continue to be considered a resident for tuition purposes provided he or she has not taken action to establish domicile elsewhere during his or her absence from Utah. (b) A student with long term ties to Utah, who has graduated from a Utah high school, and who has been absent from the state for a period of less than 12 months, may be considered a resident for tuition purposes if evidence can be presented showing that the student has established a Utah domicile.
4.8. Declaration of Financial Independence - In addition to submitting objective evidence of domicile, a person seeking resident student status following 12 months of continuous residence in Utah must also submit a declaration of financial independence, which must include, at a minimum, evidence that the person is not claimed as a dependent on the federal or state tax returns of any person who is not a resident of Utah. Institutional residency officers may require such documentation at the time of initial application for resident student status, and at any time thereafter to verify a student’s continued eligibility for resident student tuition.
R512-5. Resident Student Status Based on Evidence of Residence in Utah for Noneducational Reasons—No Waiting Period Required if Presumption of Nonresident Status is Rebutted
5.2. United States Armed Forces Personnel Who are Utah Residents Prior to Active Duty Assignment or Deployment Outside Utah—Personnel of the United States Armed Forces who had Utah residency immediately prior to their deployment to active duty outside of Utah, and who reestablish residency in Utah no later than 90 days after the termination of active duty status, are immediately eligible, together with the immediate members of their families residing with them in Utah, to apply for resident student status for tuition purposes.
5.2.1. “Prior Utah Residency”—For purposes of this section, an individual will be deemed to have prior Utah residency if he or she can show, in the year immediately prior to active duty deployment, indicia of Utah domicile, such as the filing of a Utah tax return in the year prior to deployment; Utah voter registration; possession of a Utah driver’s license; and establishment of Utah banking connections.
5.2.2. “Immediate Family Member”—For purposes of this section, the term “immediate family member” means the spouse or unmarried dependent child of the individual in the Armed Forces.
5.2.3. “Residing With”—For purposes of this section, “immediate family member” will be considered to be “residing with” an individual in the Armed Forces so long as the family member’s domicile, or permanent address, is the same as that of the individual in the Armed Forces. If an “immediate family member” meets the domiciliary requirement, he or she may attend, with resident tuition rates at, any public college or university in Utah.
5.3. Marriage to Utah Resident - A person who marries a Utah resident eligible to be a resident student under this policy and establishes his or her domicile in Utah as demonstrated by objective evidence as provided in 4.6 is immediately eligible to apply for resident student status.
5.4. Full Time, Permanent Employment in Utah - A person who has established domicile in Utah for full-time permanent employment may rebut the presumption of a non-resident classification as provided in subsection 5.1 of this policy by providing substantial evidence that the reason for the individual's move to Utah was, in good faith, based on an employer requested transfer to Utah, recruitment by a Utah employer, or a comparable work-related move for full-time permanent employment in Utah. All relevant evidence concerning the motivation for the move should be considered, including, but not limited to, such factors as: (a) the person's employment and educational history; (b) the dates when Utah employment was first considered, offered, and accepted; (c) when the person moved to Utah; (d) the dates when the person applied for admission, was admitted, and was enrolled as a postsecondary student; (e) whether the person applied for admission to a USHE institution sooner than four months from the date of moving to Utah; (f) evidence that the person is an independent person (at least 24 years of age, or not listed as a dependent on someone else's tax forms); and (g) any other factors related to abandonment of a former domicile and establishment of a new domicile in Utah for purposes other than to attend an institution of higher education. As with all such applications, the burden of proof is on the applicant to rebut the presumption of non-resident status. Furthermore, if an applicant applies for admission to a USHE institution prior to the application for employment, prior to the offer of employment, prior to the commencement of employment, or within four months of moving to Utah, absent extraordinary evidence to the contrary, it shall be strongly presumed that the person came to Utah for the purpose of attending an institution of higher education, and shall be subject to the requirements of section 4 of this policy.
5.5. Spouse's or Parent's Full Time Work - A spouse or dependent child of an individual who moves to Utah for full-time permanent employment, and establishes Utah domicile on that basis, is eligible to apply for resident student status. In determining the residency status of the enrolling spouse or dependent child, the institution shall consider all relevant evidence related to the individual's intent and domicile, including but not limited to, documentation set forth in section 5.10 of this policy.
5.6. Parent Domiciled in Utah for at Least 12 Months – A dependent student who has at least one parent who has been domiciled in Utah for least 12 months prior to the student’‘s application for resident student status is eligible for immediate resident student status.
5.7. Extenuating Circumstances – A person who has established domicile in Utah for child care obligations or extenuating financial or health reasons related to his or her divorce, the death of a spouse, or long-term health care needs or responsibilities related to the person’s own health, or the health of an immediate family member, including the person’s spouse, parent, sibling, or child, may apply for immediate resident student status upon submitting evidence that the move to Utah was, in good faith, based on such extenuating circumstances. All relevant evidence concerning the motivation for the move shall be considered, including:
5.7.1. the person’s employment and educational history;
5.7.2. the dates when the long-term health care or child care responsibilities in Utah were first considered, offered, and accepted;
5.7.3. when the person moved to Utah;
5.7.4. the dates when the person applied for admission, was admitted, and was enrolled as a postsecondary student;
5.7.5. whether the person applied for admission to an institution of higher education sooner than four (4) months from the date of moving to Utah;
5.7.6. evidence that the person is an independent person who is: (A) at least 24 years of age; or (B) not claimed as a dependent on someone else’s tax returns;
5.7.7. any other factors related to abandonment of a former domicile and establishment of a new domicile in Utah for purposes other than to attend an institution of higher education.
5.8. Receipt of State Social Services Benefits - A person who has been determined by a Utah governmental social or rehabilitation services agency to be a Utah resident for purposes of receiving state aid to attend a System institution and demonstrates objective evidence of domiciliary intent as provided in section 4.6 is immediately eligible to register as a resident student. Upon the termination of such government agency support, the person is governed by the standards applicable to other persons. Any time spent domiciled in Utah during the time the individual received government aid shall count towards the one-year time period for Utah residency for tuition purposes upon termination of the government aid.
5.9. Immigrant Placed in Utah as Political Refugee - An immigrant, not otherwise qualified as a resident, is immediately eligible, upon establishment of Utah domicile, to apply for resident student status, if he or she is placed involuntarily in Utah as part of a United States or Utah government relocation program for foreign refugees fleeing civil war, religious or racial persecution, political oppression, or other legitimate reason. This section does not apply to refugees who are originally placed in another state and subsequently move to Utah voluntarily.
5.10. Documentation Required to Rebut Presumption of Nonresident Status - The institution, through its registrar, or designated person, is authorized to require written documents, affidavits, verifications, or other evidence deemed necessary to determine why a student is in Utah. The burden of rebutting the presumption that the student is in Utah for educational reasons, and of establishing that he or she is in Utah for other than educational purposes, is upon the student. A student may be required to file any or all of the following within applicable timelines established by the institution:
5.10.1. A statement from the student describing employment and expected sources of support;
5.10.2. A statement from the student's employer;
5.10.3. Supporting statements from persons who might be familiar with the family situation;
5.10.4. Birth certificate;
5.10.5. Marriage certificate;
5.10.6. Documentation of eligibility for state social or rehabilitation services;
5.10.7. Documentation of immigration status and placement as political refugee;
5.10.8. Indicia of Utah domicile, including Utah voter registration, Utah vehicle registration, Utah driver’s license or identification card, Utah state income tax return, rental contract or mortgage documents, bank records, and utility bills.
5.11. Penalties for Giving Incorrect or Misleading Information - A student who gives incorrect or misleading information to evade payment of non-resident fees shall be subject to serious disciplinary action and must also pay the applicable non-resident fees for each term previously attended.

The above changes are mandated by the State Board of Regents.

MOTION
Gene Sessions: Moved to forward to the Faculty Senate the above changes to PPM 6-1 Residency.
Second: Colleen Garside
Outcome: The motion passed unanimously.

GRANTING CREDIT
Charge #4 - Review and make recommendations on granting credit for experience.

None of the current graduate programs at Weber State (Accounting, Athletic Training, Business Administration, Criminal Justice, Education, English, Health Administration, and Nursing) offer credit for previous experience. Northwest Commission on Colleges and Universities has clear guideline for the use of experience for awarding credit at the undergraduate level, but it is prohibited at the graduate level.

No change in the current policy. This item will not need to go to the Faculty Senate.

ENVIRONMENTAL ISSUES
Environmental Issues Ad Hoc Committee – Bryan Dorsey and Hal Crimmel, Co-Chairs

This item is being pulled from the agenda. They have requested more time to discuss the Recycling Initiative and the Carbon Emissions Reduction Initiative with President Millner, Norm Tarbox, and other administrators prior to bringing it to the Executive Committee and the Faculty Senate.

CURRICULUM
Curriculum Committee – Craig Bergeson, Chair

Curriculum Proposals
Geography - Program proposal for Geography: Technical Emphasis

Foreign Languages & Literatures - Program changes for Foreign Language Major (French, German, or Spanish B.A. Degrees), Foreign Language Major: Commercial Emphasis (French, German, or Spanish B.A. Degrees), Foreign Language Teaching Major (French, German, or Spanish B.A. Degree), and Foreign Language Teaching Minor (French, German, or Spanish). Course changes for Methods of Teaching a Foreign Language - FL 4400, and Senior Assessment - FL 4990. New course proposals for Cultural Heritage in Translation - FL 2550, Cultural Heritage II - FL 3560, Special Topics in Culture - FL 3570, Literature Survey I - FL 3610, Literature Survey II - FL 3620, Language for Specific Purposes I - FL 3720, Language for Specific Purposes II - FL 3730, Translation/Interpreting I - FL 3740, Special Topics in Linguistics - FL 4220, Foreign Language Acquisition and Teaching for Proficiency - FL 4300, and Translation/Interpreting II- FL 4740

English as a Second Language - Program change for English as a Second Language. Course deletions for Interactive Language Learning I - ESL 0140, Interactive Language Learning II - ESL 1240, Interactive Language Learning III - ESL 2340, and Comprehensive Grammar Review - ESL 2450. Course change for Variable Topics for Academic Study - ESL 2650. New course proposals for Grammar Foundations I - ESL 0141, Grammar Foundations II - ESL 1241, Advanced Grammar I - ESL 2341, and Advanced Grammar II - ESL 2441

English - Program proposal for Linguistic minor. New course proposals for Directed Readings in Linguistics - Ling 4830, Variable Topics in Linguistics - Ling 4900, and Centering Experience - Ling 4990

Emergency Care & Rescue - Program change for Institutional Certificate in Paramedic and AAS in Emergency Care & Rescue. Course changes for Medical Emergencies - PAR 2010, Traumatic Emergencies - PAR 2020, Advanced Paramedic Practice - PAR 2100, and Special Considerations in Paramedic Practice - PAR 2030. New course proposal for Critical Care Transport - PAR 3110

Philosophy - Course proposal for Philosophy of Language - Phil 3100
Sociology & Anthropology - Course proposal for Sociology of Gender - Soc 3130
Manufacturing and Mechanical Engineering Technology - Program proposal for Associate of Applied Science Degree in Apprenticeship

MOTION
Colleen Garside: Moved to forward to the Faculty Senate the above curriculum proposals to the Faculty Senate.
Second: Laine Berghout
Outcome: The motion passed unanimously.

14-WEEK CALENDAR
The faculty survey on the 14-week calendar proposal has been delayed until January. Provost Vaughan did some background work on the summer term. Most courses are overwhelmingly offered in the 12-week term.

ENROLLMENT
Enrollment - Registration figures during the first week of registration were down 12%, and down 9% during the second week. Enrollment of first-time freshmen the past couple of years has been up. Unfortunately, we are enrolling more of the least qualified students, and less of the more qualified students.

TUITION & FEES
Provost Mike Vaughan is looking at the tuition and fee structure. A student who elects to take one 3-credit hour class, which would be 25% of the load a student taking 12-credit hours, pays 35% of the tuition, and 40.5% of the fees of a full-time student.

ONLINE COURSES
Oversight of Continuing Education for online courses, and credit for those courses going to Continuing Education was briefly discussed.

GEN ED
The Gen Ed Improvement and Assessment Committee is planning a faculty retreat on Feb. 8, 2008 on campus (UB Ballrooms). They would like to include the Executive Committee in planning and in the retreat (WSU General Education Faculty Roundtable), which will meet from noon until 4:00 pm. Becky Johns, Chair of the Gen Ed Improvement and Assessment Committee will be invited to meet with the Executive Committee in January.

ADJOURN
The meeting adjourned at 3:05 p.m.