Approved 1-12-06

Thursday
December 1, 2005
2:00 p.m.
MA 211K

AGENDA SETTING

PRESENT 
Bill Clapp, Gary Dohrer, Dawn Gatherum, Bruce Handley - Chair, Becky Johns, Jack Mayhew, President Millner, Gene Sessions, Mike Vaughan - Kay Brown - Secretary

EXCUSED 
Tamara Chase, Wade Kotter

MINUTES 
Gene Sessions: Moved to approve the minutes from the November 10, 2005 meeting.
Second: Gary Dohrer
Outcome: The motion passed unanimously.

ASSA 
Erika Daines, Chair of the Admissions, Standards, and Student Affairs Committee reporting. The ASSA Committee proposed the following changes to PPM 4-1 and PPM 4-2:

PPM 4-1 GRADUATION STANDARDS

B. General Requirements for Baccalaureate Degrees

5. Students must complete the general education and core requirements of the catalog active at the time they declare their program of study. of the catalog under which they are graduating (see PPM 4-2).

a. When a student completes the general education requirements, this portion of the degree requirement will be considered fulfilled regardless of future changes to general education, program of study changes, or expiration of the catalog under which they completed the general education requirement.

b. The completion of the general education requirements will be noted in the student’s electronic record but will not appear on an official transcript, except as part of a completed degree

6. Semester credit hours required for a major that also requires a minor range from 30 to 48. A minimum of 15 semester credit hours is required for a minor. Composite majors (those not requiring a minor) require a maximum of 63 semester credit hours. (See the appropriate pre-semester conversion catalog for major and minor requirements on the quarter system.)

C. General Requirements for Associate Degrees

1. Weber State University offers the following associate degrees: Associate of Arts (A.A.); Associate of Science (A.S.); and Associate of Applied Science (A.A.S.). Not all associate degree types are offered in all colleges or departments.

2. A minimum of 60 semester (93 quarter) credit hours must be completed for the A.A. and A.S. degrees; a minimum of 63 semester credit hours must be completed for the A.A.S. degree.

3. A minimum of 20 semester (30 quarter) credit hours must be completed in residence at Weber State University. Military credit, special examination, experiential credits and credits awarded by department decision do not qualify for resident hours.

4. Students must complete the general education and core requirements for the catalog active at the time they declare their program of study of the catalog under which they are graduating (see PPM 4-2). Some departments may require completion of specific general education courses. A.A.S. degree candidates only are exempt from the American Institutions requirement.

a. When a student completes the general education requirements, this portion of the degree requirement will be considered fulfilled regardless of future changes to general education, program of study changes, or expiration of the catalog under which they completed the general education requirement.

b. The completion of the general education requirements will be noted in the student’s electronic record but will not appear on an official transcript, except as part of a completed degree.

PPM 4-2 CATALOG REQUIREMENTS

II. PROCEDURE

c. Students who take longer than six years to complete for a bachelor's degree, or three years to complete for an associate's degree, to complete degree requirements in their selected programs of study will be held to the major and/or minor degree requirements found in of the oldest active catalog that was in effect six years or three years, respectively, prior to their date of at the time of graduation.

d. When a student completes the general education requirements, this portion of the degree requirement will be considered fulfilled regardless of future changes to general education, program of study changes, or expiration of the catalog under which they completed the general education requirement.

A question was raised as to whether this would affect the number of associate degrees that are awarded. Provost Vaughan indicated that he saw no disadvantages because this policy change will now treat students the same as those students who apply for a general associates degree.

MOTION Gene Sessions: Moved to forward to the Faculty Senate the above changes to PPM 4-1 and PPM 4-2.
Second: Gary Dohrer
Outcome: The motion passed unanimously.

PPM 6-2 ADMISSIONS

I.   GENERAL POLICIES:

All admission policies shall apply without regard to race, color, ethnic background, national origin, religion, creed, age, lack of United States citizenship, disability, status of veteran of the Vietnam era, veteran status, sexual orientation or preference, or gender

II. DEFINITIONS:

A. Matriculated Student -- Students seeking a diploma, certificate, or degree who have completed all admission application procedural steps (see section IV), and have been accepted for admission based on the current admissions policy as printed in the annual course catalog.

B. Non-Matriculated Students -- Students not seeking a diploma, certificate, or degree; students who have not completed the admissions application process; or students who do not qualify for admission on the basis of current admissions policy.

C. General College Tier -- Admission to the College Tier allows a student to complete work toward a diploma, certificate or associate degree program.  Students may register for developmental courses (numbered less than 1000), lower division courses (numbered less than 3000) and courses required for associate degree program completion.

D. University Tier -- Admission to the University Tier allows a student to complete work toward all undergraduate programs available at the University, provided there is not a special application required for entrance to the specific program.

C. E.  Graduate Admission -- Graduate admission is the admission level for Masters degree programs which allows students to register within course and program guidelines for graduate and undergraduate level courses. within course and program guidelines.

D. F.  New Freshmen -- Students who have never attended any college or university will be classified as new freshmen. Included are students enrolled full-time in the fall term who attended college for the first time in the prior summer term, and full-time or part-time students who entered with advanced standing (college credits earned before graduation from high school). Credit earned before graduation from high school includes Advanced Placement credit, CLEP credit, Early College credit and Concurrent credit. 

E. G.  Transfer Students -- Applicants who have attended another college or university, including former Weber State students who have since attended another college or university.

F. H.  Readmission Students -- Applicants who have previously attended Weber State University, or were admitted to Weber State University but did not enroll, and who have not attended another college or university in the interim.

G. I.  International Students -- Applicants who are not U.S. citizens and have not received immigrant status from the U.S. Immigration and Naturalization Service.

III.  ADMISSION REQUIREMENTS

D. Application Requirements by Application Status

1. New Freshmen - New freshmen applicants will be admitted to either the University Tier or the General College Tier based on the following:

a.  University Tier:
Verification of high school graduation or General Education Development Test (GED) with scores criteria established by the University. Applicants from Utah must submit Basic or Alternative completion Diplomas and transcripts. and minimum scores on the ACT (or SAT equivalent), COMPASS, or ACCUPLACER tests according to the WSU Assessment & Placement Standards document.  Students who apply and do not meet the requirements for admission into the University tier will be placed into the General College tier.

b.  General College Tier:
Verification of high school graduation or General Education Development Test (GED) with scores established by the University (applicants from Utah must submit Basic or Alternative completion Diplomas and transcripts), and minimum scores on the ACT (or SAT equivalent), COMPASS, or ACCUPLACER tests.
Based on test results students will be placed in specific English, math or reading courses according to the WSU Assessment & Placement Standards document. A fee will be charged for each assessment test.  Students are not allowed to register for any course(s) before taking all applicable tests.  All students admitted on College Tier requiring developmental course work must enroll in and not withdraw from their initial developmental course(s) within the first two semesters.  These students are then required to enroll in developmental course(s) and make progress each subsequent semester (excluding summer) until relevant minimum degree requirements have been met for the students' declared degree program of study (Institutional Certificate, A.A.S., A.S., A.A., or Bachelor's degree).  Otherwise, a hold will be placed on their registration which can only be removed by the Academic Advisement Center.

1) Students who enter at the General College Tier will be notified and automatically advanced to the University Tier upon completion of all of the following:

I)  Quantitative Literacy, which is met by achieving one of the following:

a)  A score of 70 on the ACCUPLACER college level math (CLM) or 65 or greater on the COMPASS college algebra exam.

b) A grade of 2.0 or better in Math 1030, 1040, 1050 or 1080 or any mathematics course having either Math 1050 or 1080 as a prerequisite.

ii) English Competency, which is met by achieving a grade of 2.0 or better in both English 1010 and English 2010.

iii) Successful completion of 20 semester hours at WSU with a cumulative GPA of 2.25 or better.

2. Admission of Transfer Students - Students seeking to transfer to the University will be admitted in accordance with the following guidelines:

b. Students transferring with 30 semester hours, or more, with a cumulative GPA below 2.00 may be considered for admission to Weber State University on warning or probation according to the current Academic Standards policy. will be considered for admission on the basis of the following criteria:

1) Students who have completed an A.A. or A.S. degree will be admitted to the University Tier provided they have a cumulative GPA of 2.0 or above.  Students who have completed an A.A.S. degree will be admitted to University Tier provided that they have a cumulative GPA of 2.0 or above and have completed Quantitative Literacy and English Competency requirements.

2)  Students without an associate degree will be admitted to the General College tier if they have a cumulative GPA less than that established for the University tier but at least 2.00.

3) Students without an associate degree will be admitted to the University tier on the basis of their cumulative GPA in accordance with guidelines established by the University, as published annually in the Weber State University catalog.

4) Transfer applicants with a cumulative GPAs below 2.00 may be considered for admission to Weber State University on warning or probation according to the current Academic Standards policy.

3. International Students:  International applicants with no prior college or university credit will only be required to submit evidence of U.S. equivalent high school graduation with a cumulative GPA equal to or better than the U.S. equivalent of 2.50. for admission. to the University tier.

4. Readmission Students - Will be readmitted in with the same academic standing tier with in which they left.  If they have attended another college or university in the interim they will be considered as transfer students.

a. Weber State University students who stopped attending while on "Academic Warning" or "Academic Probation" will be reactivated on "Warning" or "Probation" as applicable, with no specified waiting period.

b. Former Weber State University students who were academically suspended will be considered for readmission according to the academic standards policy of the University.

5. Graduate admission for new and transfer students will be based on individual department and/or college requirements.

6. Non-Matriculated Students - Must complete the application procedure appropriate to their application status. classification.  Credit toward graduation will be allowed for only the first 30 semester hours taken as a non-degree-seeking student, and financial aid cannot be awarded.

V. SPECIAL ADMISSION

A. Weber State will consider up to five percent of new students annually for admission who do not meet conventional criteria for General College or University tier admission.

PPM 6-5 ACADEMIC ADVISEMENT

II. POLICY

A. The Academic Advisement Center will have advising responsibility for all undeclared and Associate of Science and Associate of Arts General Studies students. general associates students. This responsibility includes the authority to place registration holds as described in Section III below and to sign off on graduation for students pursuing general associates degrees. It does not include the authority to waive or approve substitutions for any general education or core requirement, nor to determine which courses shall be acceptable into any major or minor program. Such authority shall be retained by the appropriate department. Students who are undeclared or general associate degree seeking will be coded as such in the records system. The Center will have access to all records necessary to assist students. Upon declaration of a major or acceptance into a program having admission criteria, the student will be assigned an advisor within the department of his or her major.

III. ADVISING REGISTRATION HOLD POLICY and PROCEDURE:

A. Colleges, departments, and offices charged with the responsibility for advising students may place registration holds requiring student to create advising and academic intervention. for students who are undeclared, college-tier admitted, or are on academic warning or probation. Colleges, departments and the Academic Advisement Center will have unique registration holds created for them. These codes will be identifiable on the registration screen and clearly signify the office responsible for placing the registration hold.

B. It is the responsibility of those placing registration holds to promptly inform the students communicate that a the registration hold has been placed, so that students can work with the appropriate advisor office to clear the holds, if appropriate.

C. The office which placed the registration hold will have the responsibility for clearing it.

PPM 6-6 ORIENTATION

I. GENERAL INFORMATION

Orientation Objectives:

D. To provide an advisement component including information about:

1. Policies and procedures such as CR/NC and Auditing courses

2. Requirements for Associate and Bachelor degrees

3. Degree specifications (i.e. BS, BA, BFA, BM, & BIS)

4. General Education requirements

5. College Tier/University Tier admissions status and the process to bridge from College to University Tier. Assessment and placement of incoming students.

II. POLICY

Orientation is strongly recommended for all new and transfer students entering Weber State University.

A. Orientation may be completed by any one of the following options:

1. Formal sessions offered at various times during the year to accommodate the varied student clientele of the University

2. First Year Experience (FYE) Introduction to the University course Indent each paragraph to line up with the heading just above it. Major headings (I, II, III, IV, etc.) are underlined, but no others.

Time line for the changes to the PPM are hoped to be in place Fall 2006. Some editorial changes were made to the above policies.

MOTION 
Becky Johns: Moved to forward to the Faculty Senate the above changes to PPM’s 6-2, 6-5, and 6-6 as stated above.
Second: Jack Mayhew
Outcome: The motion passed unanimously.

APAFT 
Doris Geide-Stevenson, Chair of the Appointment, Promotion, Academic Freedom and Tenure Committee, reporting.

PPM 8-11 PPM 8-11, III Tenure Review

B. Minimum Degree Requirements

English - The recognized and accepted terminal degree is the M.F.A. for the area of creative writing.

MOTION 
Gary Dohrer: Moved to forward to the Faculty Senate the above proposed change to PPM 8-11, III Tenure Review.
Second: Gene Sessions
Outcome: The motion passed unanimously.

DISTINGUISHED PROFESSOR 
Private funds may become available to the university to fund a yearly Distinguished Professor award. The APAFT Committee discussed whether this would be a rank of Distinguished Professor or an award of Distinguished Professor. If the award is a rank, then the APAFT Committee felt the criteria should be determined by faculty and approved by the Faculty Senate. If the donor determines the criteria, faculty need to understand that this is an award structured by a private donor, and it is not connected with the tenure process outlined in the PPM. The award will be named after the donor.

Provost Vaughan disagrees with the concerns of the APAFT Committee. He indicated that the process may not differ from the process for reviewing an associate professor. He disagrees with the interpretation that because this doesn’t look exactly like a review for promotion to associate professor, it cannot be a rank.

The APAFT Committee felt this was to reward faculty who are in the late stage of their career, who have been very productive, and who have gone beyond the call of duty. The criteria is the concern of the APAFT Committee.

ACCOMMODATION POLICY 
The APAFT Committee met with Richard Hill, University Counsel, to discuss an accommodation policy. An accommodation policy would addresses two kinds of accommodation: (1) Content Accommodation. When a student is unhappy with content, under which circumstances do we give them some sort of accommodation. (2) Scheduling Accommodations.

Richard Hill felt that if the policy was written with an extremely detailed process, very likely someone would not follow the exact process. It was noted that although Weber State does not have a formal policy, students are being accommodated informally.

The APAFT Committee will work with the Teaching & Learning Forum to make available workshops/discussion groups to present information on accommodation issues. Provost Vaughan asked whether or not the APAFT Committee would be the proper group to come up with a suggested process of what to do when questions arise, i.e. If a student requested a content accommodation, what should happen? Provost Vaughan felt some informal guidelines might be helpful.

CGE 
Curriculum and General Education Committee – Laine Berghout, Chair of the Curriculum and General Education Committee, reporting.

ENGLISH 
English Department new course proposal for Teaching With Young Adult Literature - Eng 3420.

MOTION 
Dawn Gatherum: Moved to forward to the Faculty Senate the new course proposal from English for With Young Adult Literature - Eng 3420.
Second: Jack Mayhew
Outcome: The motion passed unanimously.

VISUAL ART 
Visual Art Department program proposals for Art Major - Bachelor of Science, Bachelor of Arts, and Bachelor of Fine Arts; new course proposals for Color Theory - Art 1140, Experimental Typography - Art 3435, Photography: History, Theory and Criticism - Art 3950, B.F.A. Seminar - Art 3995, Design Production - Art 4415, and Photography Mentorship - Art 4910; course changes for Orientation to Visual Studies - Art 1040, Native American Are of the Southwest: From the Anasazi to the Present - Art 3030, Art and Architecture of China - Art 3070, Art and Architecture of Japan - Art 3080, BFA Thesis - Art 4990; course deletions for The History of Photography - Art 3090, Photographic Theory and Practice - Art 3990, and Photographing the West - Art 4250.

Concern was expressed about the Orientation to Visual Studies - Art 1040 course. The Communication Department offers Communication Graphics - Comm 2350. TBE , English, and IS&T also offer similar courses. The Executive Committee felt the Visual Art Department should contact these department requesting letters of support.

Provost Vaughan indicated that because of the extent of changes, the Visual Art changes will need to go to the Regents for approval.

MOTION 
Gary Dohrer: Moved to forward to the Faculty Senate from the Visual Art Department the program changes for Art Major - Bachelor of Science, Bachelor of Arts, and Bachelor of Fine Arts; new course proposals for Color Theory - Art 1140, Experimental Typography - Art 3435, Photography: History, Theory and Criticism - Art 3950, B.F.A. Seminar - Art 3995, Design Production - Art 4415, and Photography Mentorship - Art 4910; course changes for Orientation to Visual Studies - Art 1040, Native American Are of the Southwest: From the Anasazi to the Present - Art 3030, Art and Architecture of China - Art 3070, Art and Architecture of Japan - Art 3080, BFA Thesis - Art 4990; course deletions for The History of Photography - Art 3090, Photographic Theory and Practice - Art 3990, and Photographing the West - Art 4250.
Second: Jack Mayhew
Outcome: The motion passed unanimously.

STUDENT CODE 
Jeff Hurst, Dean of Students, discussed the revisions made to the student code. This item will go to the Faculty Senate as an information item. The complete Student Code highlighting the revisions will be placed online for Senate members to review. Faculty Senate members can find the Student Code at: http://faculty.weber.edu/senate/StudentCodeRevDec05.htm

ADJOURN 
The meeting adjourned at 3:35 p.m.