Approved 10-14-04
Thursday
October 7, 2004
2:00 p.m.
MA 211K
EXECUTIVE COMMITTEE
PRESENT
Tamara Chase, Bruce Christensen, Bill Clapp, Lauren Fowler,
Sue Harley, Becky Johns - Chair, Wade Kotter, Jeff Livingston, Ann
Millner, Molly Smith - Vice Chair, Kay Brown - Secretary
EXCUSED
Michelle Heward
MINUTES
Motion: Moved to approve the minutes from the
September 16, 2004 meeting.
Made: Bill Clapp
Second: Bruce Christensen
Outcome: The minutes were approved.
REGISTRATION
PROBLEMSThe causes of the problems were multiple and complex, including:
a network hardware upgrade scheduled too close to the beginning of the semester
failure of the WSU connection to the Internet for almost two days
excessive delay in diagnosing and fixing an internal network configuration problem
pent-up demand for eServices causing system overload because of the limitations of STAARS.
What is being done to prevent a recurrence in the future -
No network hardware changes will be permitted within two weeks prior and two weeks after the beginning of classes
WSU Internet connection outages of more than an hour will be reported to supervisors immediately
Two vacant network support positions are being filled, addressing the current critical shortage of qualified staff.
STAARS is in the process of being replaced by LYNX/Banner. By Fall 2005 student registration will be done in the new system, designed specifically to support heavy online processing.
BANNER UPDATES
Bruce Bowen and Jennifer Willener presented
a summary on the Banner implementation process.
The following items were discussed:
Class Schedule
Program Declaration
Academic Standing Rules
Registration Go Live
Vista & Electronic Grade Intake and Grade Book
Information on the above topics will be included in the October Lynx monthly newsletter. "There have been several key decisions made over the summer regarding some institutional policies and procedures. The October LYYNX News will outline these decisions/changes and highlight the efforts being made to streamline processes as a result of this administrative system changeover."
ACCREDITATION
Monica Mize presented invitations to the Executive
Committee to attend the Accreditation breakfast on Wednesday, October
20, and a copy of the final accreditation report in a Weber State canvas
bag.
Site Visit Schedule
Monday, October 18
- Exhibit Room organization - 8:00 A.M. until completedTuesday, October 19
- Arrival of Evaluation Committee - airport pick-up - TBA
- Evaluation Committee Organizational Meeting - 4:00 P.M. Marriott HotelWednesday, October 20
- University representative will meet site team members to depart hotel and arrive on campus - 7:35 A.M.
- Opening Breakfast - 8:00 A.M. - 9:00 A.M. - UB Ballroom A (By invitation - Introduction of evaluators, steering committee, others in attendance, welcoming remarks, announcements, etc.)
- Campus Interviews - 9:30 A.M. - 3:45 P.M.
- Evaluation Team Executive Session - 4:00 P.M. - 6:00 P.M. in UB Rooms 325-330Thursday, October 21
- Campus Interviews - 8:00 A.M. - 3:45 P.M.
- Evaluation Team Meeting with members of the Regents, Trustees, and Commissioner - 8:00 A.M. - 9:00 A.M. - Union Building 338
- Evaluation Team Meeting with members of the Board of Trustees - 9:00 A.M. - 10:00 A.M. - Union Building 338
- Meeting with Students - To Be Arranged
- Meeting with Faculty - To Be Arranged
- Evaluation Team Executive Session - 4:00 P.M. - 6:00 P.M. in UB Rooms 325-330Friday, October 22
- Final Team Meeting - 8:30 A.M. - 11:00 A.M.
- Evaluation Team Chair meets with President Millner - To Be Arranged
- Exit Meeting - 12:00 P.M. - Wildcat Theater - Open to the Public
- Transportation to airport for departure - TBA
GEN ED BREADTH REQUIREMENTS
Becky Johns has been working with the Academic
Advising Office to ensure the wording in their advising document is
exactly the same as the wording in the catalog.
Becky Johns presented the Executive Committee with a copy of a memo to Lynn Schow, Graduation Supervisor, from Winslow Hurst, Registrar, regarding the Gen Ed Breadth requirements. The memo dated December 5, 2001, states: ". . . Courses selected to fulfill the following general education requirements must each be from a different program (e.g., have a different course abbreviation), with the exception of Hnrs - Honors courses."
"Gene Sessions, current chair of the Faculty Senate, stopped by my office this morning to indicate the wording was specifically intended to prevent students from fulfilling Breadth requirements by taking courses from a single academic department, i.e. the ‘different course abbreviation’ requirement applies ‘across the board,’ as well as ‘within’ the various breadth groups - Humanities/Creative Arts, Social Sciences, & Life/Physical Sciences."
Becky discussed the memo with Dean Sadler, Dean Ostlie, and Gene Sessions. It is their recollection that the above statement in the memo is correct and they have been advising students accordingly. Becky Johns will contact Hal Elliott to clarify the policy and how it is being used to clear students for graduation. If he feels the policy should be changed, he needs to present the proposed change to the Curriculum and General Education Committee and then have it go to the Faculty Senate for discussion and a vote.
ADJOURN
The meeting adjourned at 4:05 p.m.