Approved 9-9-04

Thursday
September 2, 2004
2:00 p.m.
MA 211k

EXECUTIVE COMMITTEE

PRESENT 
Tamara Chase, Bruce Christensen, Bill Clapp, Lauren Fowler, Michelle Heward, Sue Harley, Becky Johns - Chair, Wade Kotter, Ann Millner, Molly Smith - Vice Chair, Jeff Livingston, Kay Brown - Secretary

MINUTES 
Approve the minutes from the April 15, 2004 meeting.

Michelle Heward: Moved to approve the minutes from the April 15, 2004 meeting.
Second: Bruce Christensen
Outcome: The minutes were approved.

COMMITTEE CHARGES 
Discussion of committee charges for the 2003-2004 academic year. Further revisions will be made to all charges listed below and discussed for final approval of the Executive Committee at the September 8 meeting.

Academic Resources and Computing Committee – Lauren Fowler, Liaison

  1. Develop a policy for inclusion in the PPM regarding the upgrade and maintenance of faculty computers. Still being developed.
  2. Allocate ARCC resources including Dee Family Fund.
  3. Monitor the expenditures of all ARCC funds, including those supported through WSUSA funding.
  4. Be represented on the IT Council and routinely invite IT Division directors to summarize status of new projects and ongoing IT support.
  5. Maintain close communication with other computer resource entities on campus including WebCT/VISTA, etc.
  6. continue developing funding criteria for Dee Family Technology Grant and administer same. The chair met with University communications with the goal of pursuing an annual recognition ceremony for Dee Family winners.
  7. Review established standards for hardware and software purchases reviewed on a yearly basis with computing support.
  8. Assess computer needs, solicit faculty input, and lobby for the faculty’s computer-related interests . To do this in conjunction with acting objectively, fairly, and responsibly in terms of allocating computer resources and sponsoring procedures. Continue annual informational meeting.
  9. Continue to improve the means of submitting proposals and decreasing the amount of paper work involved. Make the process easier for all concerned.

Admissions, Standards and Student Affairs Committee – Michelle Heward, Liaison

  1. Update section 6 of the PPM (Student Services - Residency, Admissions, Registration, Student Fee, Student Code, Student Due Process, etc.)
  2. Review the International Baccalaureate Diploma and, if appropriate, propose policy for University acceptance.
  3. Determine whether there are policies and/or procedures (PPM) that are effected by the Banner conversion with respect to registration, admission, advising and grading. If so, make appropriate recommendations for changes.
  4. Determine whether there is a strategy or policy that would aid the difficulty that students, faculty and staff incur when classes are dropped either by students or financial aid, shortly before the start of the semester.

Appointment, Promotion, Academic Freedom, and Tenure Committee – Sue Harley, Liaison

  1. Discuss and develop policy for recognition of faculty degrees from non-accreditated institutions.
  2. Review any new college documents.
  3. Look at the committee description and membership regulations listed in the Faculty Senate Bylaws (PPM 1-13) for possible revisions and updates.
  4. Bring PPM 8-17, 8-18, and 8-20 in line with the 3/6 time line for tenure reviews.
  5. Clarify PPM wording on the role of instructor specialists.
  6. Clarify the role of the department chair versus the chair of the ranking tenure committee.
  7. Determine whether or not the existence of department tenure documents requires any PPM changes.

Constitutional Review, Apportionment, and Organization Committee – Bill Clapp, Liaison

  1. Calculate apportionment for Faculty Senate representation using the Hamilton Method and present the apportionment figures to the Faculty Senate during Autumn Semester.
  2. Review the appropriate sections of the PPM pertaining to the Faculty Senate and the Faculty Senate Standing Committees and make recommendations.
  3. Research question and make recommendations that are brought to the attention of the CRAO Committee.
  4. Update Faculty Senate election policy to include electronic balloting. (PPM 1-13, Article B-II, Section 7.2).

Curriculum and General Education Committee – Wade Kotter, Liaison

  1. Refine and begin using web-based submission process developed during 2003-2004.
  2. Review and approve curriculum and program proposals.
  3. Continue to conduct workshops on an as-needed basis with college curriculum committee chairs to acquaint them with curriculum procedures.

Honorary Degree Committee – Bruce Christensen, Liaison

  1. Meet separately and early as the faculty portion of the committee to discuss representing in a unified manner the constituent needs and interests of the faculty in the deliberation of the larger committee.
  2. Ensure faculty involvement in the nomination and selection of candidates for honorary degrees and for commencement speakers through maintaining the important voice of the faculty and the Faculty Senate as a major force on the institutional committee.
  3. Encourage the selection of at least one honorary degree recipient each year who has made an outstanding academic contribution to higher education, preferably a WSU faculty member.
  4. Work to achieve a representation of gender and ethnicity among degree recipients and ensure that all recipients are of stature to enhance the image of Weber State University.
  5. See that the criteria for honorary degrees are considered , so that the understandable desire of the administration to cultivate donors and potential donors does not overwhelm the deliberations and pass over otherwise worthy candidates.
  6. Provide the larger committee with a way to carry forward information so next year’s committee can benefit from work done this year.

Research, Scholarship, and Professional Growth Committee – Tamara Chase, Liaison

  1. Continue to issue RFPs for Research and Instructional Improvement grants and review the proposals in a timely manner.
  2. Continue to coordinate deadlines for submission of proposals with the chairs of the Institutional Review Board and the Animal Care and Use Committee.
  3. Review and update as needed the proposal guidelines. Clarify and report the criteria for awarding the grant. Explore ways to simplify the process and broaden the criteria.
  4. Provide feedback to authors why proposals were not funded.
  5. Continue efforts to publicize the committee’s activities. Seek ways to broaden participation campus wide. Explore opportunities to disseminate information about funded projects including workshops in order to provide consistent information and feedback to potential applicants.
  6. Develop a proposal for additional funding for RSPG.
  7. Work with the Teaching, Learning and Assessment Committee to find non-monetary ways to promote and recognize faculty research and scholarship.
Salary, Benefits, Budget, and Fiscal Planning Committee – Becky Johns, Liaison
  1. Reinforce the importance of University administrators' commitment to the remaining period of time relative to the five-year plan established March 29, 2001 by the Faculty Senate of obtaining a yearly 6% salary increase to narrow the gap between the CUPA averages and faculty salaries. Provide a detailed report to the Faculty Senate on CUPA salary comparisons by college.
  2. Maintain a continuing dialogue with the University administration with regard to salaries, benefits, budgets and updates.
  3. Continue to review present policy(ies) and, if necessary and desirable, create and recommend a new policy or policies regarding supplemental pay at WSU. Recommend a policy to the Faculty Senate based on campus-wide faculty discussions.
  4. Provide input on medical benefit issues.

It was suggested that the charges be written so that supplemental pay and online instruction pay be separated.

Teaching, Learning and Assessment Committee – Molly Smith, Liaison

  1. Continue support for faculty development of teaching and learning strategies by working on the following: Strategies for Student Engagement
    2. Assessment of the impact of the Teaching and Learning Forum on the WSU learning environment
  1. Consider the revival of WAC, SPEAC and Numeracy Across the Curriculum.
  2. Consider additional ways to showcase faculty projects and research, i.e. organizing presentations by RSPG and Hemingway Grant recipients.
  3. Continue to meet throughout the year with new faculty to discuss concerns unique to them.
  4. Consider ways to support adjunct faculty.
  5. Work with undergraduate research initiatives in support student engagement.


COMMITTEE ASSIGNMENTS 
It was proposed that Kathy Payne replace John Lamborn from the Library on ARCC, Art Carpenter replace Janae Kinikin from the Library on ASSA, and Tim Conrad replace Bob Mondi from Arts & Humanities on CRAO.

Dilek Buchholz from the College of Education needs to be replaced on CGE, and Denise Woodbury from the John B. Goddard School of Business needs to be replaced on ASSA.

PROVOST INTERVIEW QUESTIONS 
Executive Committee members were asked to review the provost candidate questions used last Spring and make recommendations for changes. The questions will be revised and approved at the September 8 Executive Committee meeting. Provost candidates will meet with the Executive Committee on September 15 from 1:00-2:00, September 17, from 1:00-2:00, and September 20 from 1:00-2:00 in MA 211K.

LUNCHEON 
Executive Committee members will meet with President Millner on Tuesday, September 28 at 11:30 for a luncheon meeting.

ADJOURN 
The meeting adjourned at 4:00 p.m.