Approved 3-31-05

Thursday
March 10, 2005|
2:00 p.m.
MA 211K

AGENDA SETTING

 

PRESENT 
Tamara Chase, Bruce Christensen, Bill Clapp, Sue Harley, Michelle Heward, Becky Johns - Chair, Wade Kotter, Molly Smith - Vice Chair, Mike Vaughan, Chersti Crawford for Kay Brown - Secretary

EXCUSED 
Lauren Fowler, Ann Millner

ASSA 
Admissions, Standards and Student Affairs – Erika Daines, Chair, reporting

ADDITIONAL CHARGE:

PPM 4-19 PPM 4-19 GRADING POLICIES
B. REPORTING AND CHANGING OF GRADES
1. Prior to the close of each semester/term, final grades shall be entered into the Electronic Grading System by instructors. Grades are to be entered online within three working days following the last scheduled examination of each semester/term. Upon request, the Registration Office will supply the instructors with a copy of instructions for using the Electronic Grading System.
2. Students petitioning for a grade change must initiate the process during the semester following the posting of the grade (excluding summer).
2. 3. Changing grades which that have already been assigned and recorded is the sole responsibility and prerogative of the faculty member who taught the particular class and student. Grade changes submitted by others, such as department secretaries, dean's secretaries or work study employees, will not be accepted by the Registrar.
      a. Grade change forms are to be signed by the faculty member and stamped and initialed by the departmental secretary or submitted electronically.
      b. In the event that a faculty member is deceased, no longer employed at Weber State University or not available by a reasonable means, grade changes will be accepted only from the appropriate department chair.
      c. The Registrar's Office will send copies of all grade changes to the faculty member who initiated the change and to the department chair.
3. Student petitions through the Registrar's Office for changes to grades, such as UW to W or CL, must be submitted within three years of the affected term(s) or prior to a student's graduation from the University, whichever comes first.

 

PPM 4-19a
RETENTION OF STUDENT RECORDS

Faculty members are required to keep student records (electronic and/or paper) for one year after the posting of grades. Records include private records of grades received on papers, exams, etc., not the actual papers and exams themselves (which are usually returned to the students with their marks). The faculty are also required to keep associated syllabi for one year after the posting of grades. If a faculty member leaves the University during this time frame, the records and syllabi will be held by the department chair.

Graded materials not collected by students by the end of the semester must be kept by the faculty for two weeks into the following semester (excluding summer). Department chairs are responsible for ensuring that adjunct and temporary faculty adhere to this policy or retain these graded materials when adjunct or temporary faculty leave WSU employment during the above described time frame.

MOTION 
Bruce Christensen: Moved to forward to the Faculty Senate PPM’s 4-19,and the proposed PPM for 4-19a
Second: Molly Smith
Outcome: The motion passed unanimously.

PPM4-21A PPM 4-21A - AWARDING OF TRANSFER CREDIT, AND CREDIT BY EXAMINATION OR PETITION

II. General Policy

Weber State University accepts transfer credit from regionally accredited colleges and universities, and awards Credit credit for competency competencies gained outside the university is awarded as measured by way of standard examination such as the College Level Examination Program (CLEP) and the Advanced Placement program (AP), by special examination administered by individual departments, and by petition. These credits are administered according to articulation agreements with other institutions, standard guides, and according to the following constraints.

III. Transfer Credit
Transfer credit is awarded in accordance with the following stipulations:
A. Transcripts must be submitted to the Admissions Office from all previously attended colleges and universities. Receipt of the transcript is noted on the student’s admission file.
B. If the sending institution is regionally accredited, all credits are entered onto the student’s Weber State University transcript.
C. If the sending institution is not regionally accredited, transfer credits may be accepted under the following guidelines:
     1. Credit may be accepted only if the course is deemed to be equivalent to a course in the WSU catalog.
     2. Specific course credit may be applied by the Admissions Office if recommended and approved by the appropriate department chair with the Application for Credit form but only under the following guidelines:
          a. The student must present such evidence as the department deems necessary, which could include an official transcript, a course description, a course syllabus, evidence of work completed, or proof of completion by examination.
          b. Credit must be evaluated by the appropriate department and the specific equivalency approved by the department chair through the Application for Credit form.
          c. If transfer work is deemed equivalent to WSU course work, the department chair may grant credit with or without waiver of specific courses.
D. If the sending institution is part of the USHE, credits will be evaluated according to the Utah State Board of Regents Policy on transfer credit. (R470). For the purpose of this policy, Brigham Young University, Brigham Young University(Idaho), LDS Business College, and Westminster College will be considered the same as USHE institutions for general education purposes.

IV. Credit by Examination
Credit by examination will be awarded in accordance with the following stipulations:
     A. A student must either be officially registered or have an established WSU transcript at the time the request for credit or examination is made.
     B. Credit is not awarded if duplicated by previous examinations, petition or course work for which a student received a grade (A-E, I, T, W, UW, CR, NC).
     C. This credit is not considered part of the residence requirement.
     D. This credit, although graded on a credit/no credit basis, may be used to satisfy major, minor, and general education requirements.
     E. Credit by standard examination (i.e. CLEP, AP) is awarded at the discretion of the appropriate department and according to departmentally approved guidelines.
     F. Credit by special examination may be awarded at the discretion of academic departments according to the following guidelines.
          1. Academic departments will provide an annual list of courses that may be challenged.
          2. The Application for Special Examination forms are available from the Registrar or departmental office.
           3. 2. The department chair or designee may interview the candidate and determine if whether or not the student has sufficient background in the area to justify giving a special examination.
          4. 3. The faculty member sends the examination results to the records office where the credit is posted to the student's permanent record.
          5. 4. The credit which that can be earned (overall and in each sitting) will be determined by each department.
          6. 5. A student may not take examinations in more than one subject area at any one sitting.
          7. 6. A student may take an examination for any given course(s) one time only.
          8. 7. A fee will be charged for each sitting.
          9. 8. Veteran's benefits will not be paid for credit earned by special examination.

V. Credit by Petition
     G. Credit by petition is awarded by the admissions office and appropriate academic departments according to guides published by the American Council on Education (ACE) and according to the following guidelines.
     A. Military Credit is administered in accordance with the ACE Guide to the Evaluation of Military Service Experiences and articulation agreements with government agencies.
          1. Elective Credit may be applied by the admissions office.
          2. Specific course credit may be awarded by the appropriate department chair(s) with the Application for Credit form.
     B. Credit for prior experiential learning and industrial or commercial training may be awarded provided that such awarding is carefully monitored and documented.
          a. 1. Departments awarding experiential learning credit must have written criteria which assure its academic equivalence to credit earned by traditional means.
         b. 2. Credit for prior experiential learning may be granted only at the undergraduate level.
         c. 3. Before credit for prior experiential learning becomes part of the student's permanent record, the student must have completed thirty credit hours with a GPA of 2.25 or better to establish evidence of a satisfactory learning pattern.
         d. 4. Credit may be granted with the approval of the department chair only upon the recommendation of teaching faculty who are appropriately qualified and who are on a regular appointment with the college on a continuing basis.
         e. 5. Credit may be granted only for documented learning which that ties the prior experience to the theories and data of the relevant academic fields.
         f. 6. Credit may be granted only for documented learning which falls within the regular curricular offerings of the institution.
         g. 7. Credit for prior experiential learning may constitute no more than 25% of the credits needed for a degree or certificate.
         h. 8. No assurances will be made as to the number of credits to be awarded prior to the completion of the institution's review process.
         i.  9. Credit may be granted only to enrolled students and is to be identified on the student's transcript as credit for prior experiential learning.
   3. Transfer credit from schools and colleges not accredited by one of the regional accrediting boards may be accepted under the following guidelines.
a. Credit may be accepted only if the course is deemed to be equivalent to a course in the WSU catalog.
           b. Specific course credit may be applied by the admissions office if approved by an articulation agreement for specific courses from specific schools such as Ogden-Weber Applied Technology Center, Davis Applied Technology Center, etc.
           c. Specific course credit may be recommended by the appropriate department chair with the Application for Credit form under the following guidelines.
                1) The student should present such evidence as the department deems necessary which could include an official transcript, a course description, a course syllabus, evidence of work completed, completion of a more advanced course at WSU, or completion of an examination.
                2) Credit must be evaluated by a faculty member immediately responsible for said course and a recommendation made to the department chair.
                3) The department chair will make the final decision on the credit to be transferred.
                4) If transfer work is deemed equivalent to WSU course work, the department chair may grant credit with or without waiver of specific courses.

VI. The Foreign Language Department has a separate procedure to accept results from other foreign language testing agencies and to allow petitions to gain specific credit for some lower division courses by passing an upper-division course with a grade of C or better.

MOTION 
Tamara Chase: Moved to forward to the Faculty Senate PPM 4-21A.
Second: Molly Smith
Outcome: The motion passed unanimously.

INFORMATION ITEM INFORMATION ITEM:
Under the current STAARS system, students are assigned three catalogs that they can use for graduation requirements: one at the time of admission, one at the time they declare their major and one at the time of graduation. Under the new Banner system, students will only be assigned two: one at the time they declare their major and one at the time of graduation.

The Information Item listed above will be included in the Faculty Senate Agenda. Erika Daines will provide an e-mail message with clarification.

CGE 
Curriculum and General Education Committee, Rob Reynolds, Chair

THEATRE 
Performing Arts - Theater - Program Proposals for BA/BS Theatre Arts - Teaching Major, BA/BS Musical Theatre, Theatre Arts Teaching Minor, Theatre Arts Minor; Course Deletions for Introduction to Theatre Majors - Theatr 1053, Technical Theatre Foundations - Theatr 1053, Performing Arts Forum - Theatr 1911, Special Studies in Theatre: Tap Dance - Theatr 2002A/4002A, Special Studies in Theatre: Stage Makeup - Theatr 2002A/4002A, Special Studies in Theatre: Stage Movement - Theatr 2002A/4002A, Special Studies in Theatre: Dramaturgy - Theatr 2002A/4002A, Special Studies in Theatre: Mask Design and Construction - Theatr 2002G/4002G, Elements of Design - Theatr 2053, Scenic and Lighting Design - Theatr 2213/4213, Playwriting I - Theatr 2503, Playwriting II - Theatr 4503; Course Changes to Theatre Practicum - Theatr 2861/4861 (changing to Performance Practicum - Thea 2861/4861), Theatre Management - Thea 3340 (changing from 2 credit hours to 3 credit hours); New Course Proposals for Freshman Seminar - Thea 1051, Introduction to Dramatic Literature - Thea 1052, Script Analysis - Thea 1713, Stage Scenery - Thea 2012, Stage Costume - Thea 2022, Voice and Movement for the Actor - Thea 2023, Stage Lighting - Thea 2032, Costume Tech Practicum - Thea 2851C/4851C, Stage Lighting Tech Practicum - Thea 2851L/4851L, Management Tech Practicum - Thea 2851M/4851M, Scenic Tech Practicum - Thea 2851S/4851S, Theatre Festival Participation - Thea 2950/4950, Scenic Design - Thea 3212, Stage Lighting Design - Thea 3222, Scene Painting - Thea 3232, History and Literature of Contemporary Theatre - Thea 3323, Playwriting - Thea 3505, Design Seminar - Thea 4220, Performance Seminar - Thea 4230, Senior Project - Thea 4900; General Education (Humanities) Course Proposal for History and Literature of Contemporary Theatre - Thea 3323.

MOTION 
Wade Kotter: Moved to forward to the Faculty Senate from Performing Arts the Program Proposals for BA/BS Theatre Arts - Teaching Major, BA/BS Musical Theatre, Theatre Arts Teaching Minor, Theatre Arts Minor; Course Deletions for Introduction to Theatre Majors - Theatr 1053, Technical Theatre Foundations - Theatr 1053, Performing Arts Forum - Theatr 1911, Special Studies in Theatre: Tap Dance - Theatr 2002A/4002A, Special Studies in Theatre: Stage Makeup - Theatr 2002A/4002A, Special Studies in Theatre: Stage Movement - Theatr 2002A/4002A, Special Studies in Theatre: Dramaturgy - Theatr 2002A/4002A, Special Studies in Theatre: Mask Design and Construction - Theatr 2002G/4002G, Elements of Design - Theatr 2053, Scenic and Lighting Design - Theatr 2213/4213, Playwriting I - Theatr 2503, Playwriting II - Theatr 4503; Course Changes to Theatre Practicum - Theatr 2861/4861 (changing to Performance Practicum - Thea 2861/4861), Theatre Management - Thea 3340 (changing from 2 credit hours to 3 credit hours); New Course Proposals for Freshman Seminar - Thea 1051, Introduction to Dramatic Literature - Thea 1052, Script Analysis - Thea 1713, Stage Scenery - Thea 2012, Stage Costume - Thea 2022, Voice and Movement for the Actor - Thea 2023, Stage Lighting - Thea 2032, Costume Tech Practicum - Thea 2851C/4851C, Stage Lighting Tech Practicum - Thea 2851L/4851L, Management Tech Practicum - Thea 2851M/4851M, Scenic Tech Practicum - Thea 2851S/4851S, Theatre Festival Participation - Thea 2950/4950, Scenic Design - Thea 3212, Stage Lighting Design - Thea3222, Scene Painting - Thea 3232, History and Literature of Contemporary Theatre - Thea 3323, Playwriting - Thea 3505, Design Seminar - Thea 4220, Performance Seminar - Thea 4230, Senior Project - Thea 4900; General Education (Humanities) Course Proposal for History and Literature of Contemporary Theatre - Thea 3323.
Second: Bruce Christensen
Outcome: The motion passed unanimously.

FOREIGN LANGUAGE 
Foreign Languages and Literatures - New Course Proposal - Foreign Language Oral Proficiency and Communication - FL 3000.

MOTION 
Tamara Chase: Moved to forward to the Faculty Senate from Foreign Languages and Literatures the New Course Proposal for Foreign Language Oral Proficiency and Communication - FL 3000.
Second: Bill Clapp
Outcome: The motion passed unanimously

MMET 
Manufacturing and Mechanical Engineering Technology - Program Change for the Associate of Pre-Engineering (APE).

MOTION Wade Kotter: Moved to forward to the Faculty Senate from Manufacturing and Mechanical Engineering Technology the Program Change for the Associate of Pre-Engineering (APE).
Second: Michelle Heward
Outcome: The motion passed unanimously.

NURING 
Nursing - Course Deletions for Cooperative Education - Nursng 2289, Cooperative Education - Nursng 3890.

MOTION Bill Clapp: Moved to forward to the Faculty Senate from Nursing the Course Deletions for Cooperative Education - Nursng 2289 and Cooperative Education - Nursng 3890.
Second: Tamara Chase
Outcome: The motion passed unanimously.

APAFT 
Appointment, Promotion, Academic Freedom and Tenure Committee - Doris Geide-Stevenson reporting.

CHARGE: Determine whether or not the existence of department tenure documents requires any PPM changes.

PPM 8-11, III PPM 8-11, III.
D. Criteria for Granting Tenure

Each college has formulated a written policy statement, the college tenure document, containing the criteria to be used in tenure review. These statements include (1) the criteria, consistent with the minimum criteria outlined below; (2) the rationale for the criteria; and (3) the method for measuring performance with respect to the criteria.

Any change in the college tenure document shall be submitted through the dean to the Appointment, Promotion, Academic Freedom and Tenure Committee for analysis and recommendation to the Faculty Senate. Upon the approval of the Faculty Senate, the revision in the college tenure document shall be forwarded to the provost. Upon approval by the provost and Board of Trustees, the changed college tenure document will be considered adopted. The date of the final approval of the college tenure document will be affixed to the policy statement, and that date will be considered as the effective date. Thereafter, the approved and dated college tenure document will apply until any revision is channeled through the steps outlined herein and a new effective date is affixed. Copies of the approved revised college tenure document will be on file in the offices of the department chair, the dean, the Faculty Senate and the provost and will be accessible online at the provost homepage.

Minimum criteria include:

  1. A rating consistent with college standards in teaching. Teaching activities may include instruction, laboratory activities, supervising projects, preparation of course materials and other types of teaching activities.
  2. A rating consistent with college standards in professional activities such as research and other contributions to knowledge, leadership in professional organizations, and active pursuit of professional competence.
    3.
  3. A rating consistent with college standards in service, which includes professionally related community service as well as service to the institution, i.e., service on department, college or other University committees and task forces; student advisement; and other types of recognition.
  4. Adherence to professional ethics.
  5. Possession of terminal degree as defined above.
  6. A rating consistent with college standards in other criteria stated in specific college documents, such as professionally related experience.

Review criteria in college tenure documents may be further specified in written department standards or department tenure documents. These criteria must be congruent with the criteria specified in the college tenure document. The approval process for new or revised department standards or department tenure documents needs to be specified in the college tenure document.

MOTION 
Wade Kotter: Moved to forward to the Faculty Senate PPM 8-11 III.
Second: Sue Harley
Outcome: The motion passed unanimously.

CHARGE: 
Review and write policy addressing institutional recognition of faculty degrees from non-accredited institutions.

PPM 8-1a PPM 8-1a
At the time of initial appointment, as part of the recommendation for faculty employment, or when their terms of appointment are modified, the department chair and the dean of the college will review whether all appropriate degree requirements are met by the candidate.

Degree requirements shall be interpreted as requiring a degree from an institution accredited by an institutional accrediting agency that is recognized by the U.S. Secretary of Education or the foreign equivalent of such a degree. Equivalence of foreign degrees shall be evaluated by the regular faculty of the academic department and will be reviewed and approved by the college Ranking Tenure Evaluation Committee.

This definition shall be used for any purpose for which degree requirements need to be considered.

Degrees from unaccredited institutions (those not meeting the definition above) shall not be used in any way which suggests recognition, endorsement or approval by the University.

PPM 3-36 may also apply

MOTION 
Bruce Christensen: Moved to forward to the Faculty Senate PPM 8-1a.
Second: Bill Clapp
Outcome: The motion passed unanimously.

SBBFP 
Salary, Benefits, Budget & Fiscal Planning - John Sillito reporting.

The Salary, Benefits, Budget and Fiscal Planning Committee met on March 7, 2005. Per the charges given to the committee, and after due deliberation the committee forwarded the following recommendations to the Salary Negotiating Team in regards to Salary Increase and Benefits.

The committee recommends the following:

A. We favor apportioning a salary increase of 3.5% in the following manner:

B. In terms of medical benefits we favor increasing the percentage from 5% to 6%, recognizing such a move raises the possibility of some resulting increases in co-pays, deductibles, etc. Since the details on this question are still somewhat unclear, we reserve the right to revise our recommendation and support an increase from 5% to 7%. As part of our recommendations we also encourage the administration to continue to support efforts geared at promoting employee wellness.

C. We continue to encourage the administration to support the need for on-going salary adjustments in the range of 6%, and efforts to move salaries to 94% of CUPA levels. These are both longtime, and strongly supported, faculty goals.

D. The committee encourages the Provost to find ways to increase the per hour amount for overload, face to face, teaching.

MOTION Bill Clapp: Moved to forward to the Faculty Senate the recommendations from the Salary, Benefits, Budget and Fiscal Planning Committee in regards to Salary Increase Apportionment and Benefits.
Second: Wade Kotter
Outcome: The motion passed unanimously.

The Salary, Benefits, Budget and Fiscal Planning Committee also forwarded the following recommendations to the Salary Negotiating Committee in regards to Supplemental Pay.

The Committee recommends the following:

B. Teaching Overload

1. A regularly contracted faculty member may teach a maximum of 12 semester hours per academic year (2 semesters) in addition to the 24 semester hours of normal teaching load.

2. Low enrollment courses (directed readings, independent study, clinical supervision, internships, etc.) are exempt from the overload limit.

3. Exceptions may be made to the above statements (1-2) in unusual situations when extenuating circumstances exist. Exceptions will be considered on a case by case basis for a twelve-month period (Summer tern through Spring Semester). Such exceptions must be approved by the department chair and dean.

(Note: If this change is made, Part B of PPM 4-6, currently labeled Other Professional Activities, will become Part C).

MOTION 
Wade Kotter: Moved to forward to the Faculty Senate the recommendations from the Salary, Benefits, Budget and Fiscal Planning Committee in regards to Supplemental Pay .
Second: Bill Clapp.
Outcome: The motion passed unanimously.

ELECTIONS 
Elections for the Chair and Vice-Chair of the 2005-06 Faculty Senate Executive Committee should take place at the March 24, 2005 Senate Meeting. All new members of the Senate have been sent letters, asking them to be in attendance at the meeting to cast their votes. Ballots will be prepared by Chersti Crawford.

OTHER 
Information: The deadline for nominations for The Faculty Governance Award is March 25, 2005.

ADJOURN 
The meeting adjourned at 5:20 p.m.