EXECUTIVE COMMITTEE

PRESENT 
Tony Allred, Michelle Heward, Sue Harley, Becky Johns, Diane Kawamura, Wade Kotter, Diane Krantz, Kathleen Lukken, Laura MacLeod, Ann Millner, Molly Smith, Kay Brown - Secretary

MINUTES 
Molly Smith: Moved to approve the minutes from the October 9, 2003 meeting.
Second: Diane Krantz
Outcome: The minutes were approved.

ASSA 
Erika Daines, Chair of the Admissions, Standards and Student Affairs Committee attended the meeting.

Warren Hill in conjunction with his work on the Course Fee Committee became concerned about some inconsistencies in policy; in particular the policy on PPM 4-21a "Credit by Examination or Petition."

Concerns -

• Arbitrariness in determining which classes would allow this process; the classes are left to the discretion of the department chair. Should there be department discussion?
• Discrepancies between course sections and instructors.
• Discrepancies in different sections of the PPM on which courses can be taken credit/no credit, i.e. gen ed courses, exceptions.
• Course fee
• Should there be a limit on how many hours a student can take credit/no credit courses?
• The Northwest Commission on Colleges and Universities for accreditation purposes has a policy that guided the latest revision of our current PPM (pp 39-40 of the NW Commission on Colleges and Universities handbook. Policy 2.3).
• Should upper versus lower division courses be considered by the department, by the University?

NEW CHARGE 
Additional charge for the ASSA Committee -

Review PPM 4-21a and make recommendations with the above items of concern in mind, but not limited to them in their review of the policy.

MOTION 
Wade Kotter: Moved to forward the above charge to the ASSA Committee.
Second: Sue Harley
Outcome: The motion passed unanimously.

SELF STUDY 
Kathleen Lukken presented an update of the University Self Study document. The document consists of nine standards. Standard 1 - Institution as a whole, mission, goals, planning. Standard 2 - Academic Programs (This will be the largest section of the document). Standard 3 - Students and Student Affairs Offices. Standard 4 - Faculty. Standard 5 - Library and Information Resources. Standard 6 - Governance and the Administration. Standard 7 - Finance, Budget. Standard 8 Physical Resources. Standard 9 - Institutional Integrity (Are we who we say we are?)

Each standard has four major sections: I. Purpose & Description, II. Significant Changes Since 1994, III. Strengths and Challenges, IV. Next Steps.

All standards will be printed and a draft document will be ready for review by November 15. A flow chart showing distribution of the document and which sections need to be reviewed by a particular group was distributed. The Executive Committee will be asked to read all nine standards.

"This is a very important document. It is both descriptive and analytical with regard to the University." The document needs to accurately describe the University, how we function, what we do well and what we want to improve in the future. The Deans have been asked to have one college- wide discussion of the Self Study. Standards 1, 4, and 6 are particularly relevant for the Faculty Senate aggregate to review.

The steering committee has planned campus-wide opportunities to discuss the self study document. Each week a self study lunch discussion will take place to encourage feedback and suggestions.

The Senate should take a leadership roll in reviewing Standards 1, 4, and 6. The E-Letter could inform faculty of the document. The Senate could be divided into three groups, each taking one of the above sections, summarize the material and report back to the Senate strengths and deficiencies. Particular standards would have impact on certain Faculty Senate Standing Committees, i.e. Curriculum & General Education - Standard 2; Admissions, Standards and Student Affairs - Standard 3; Appointment, Promotion, Academic Freedom and Tenure, and Salary, Benefits, Budget and Fiscal Planning - Standard 4.

It was suggested that Executive Committee members review the document first and then discuss the best way of dividing up Senate members and committee members who should review particular standards. The Executive Committee will develop a strategy for review of the self study by the end of the semester. A luncheon meeting will be held for Executive Committee members during exam week to discuss the document.

ADJOURN 
The meeting adjourned at 2:55 p.m.