Approved

Thursday
April 15, 2004
2:00 p.m.
MA 211K

AGENDA SETTING

PRESENT 
Tony Allred, Sue Harley, Michelle Heward, Becky Johns, Wade Kotter, Kathleen Lukken, Laura MacLeod, Ann Millner, Kay Brown - Secretary

EXCUSED 
Dawn Gatherum, Diane Kawamura, Molly Smith

GUESTS 
Gary Dohrer, Kathy Herndon, Johnathan Aubrey, Kyle Poll, Rich Hill,

MINUTES 
Approve the minutes from the April 1, 2004 meeting

Wade Kotter: Moved to approve the minutes from the April 1, 2004 meeting.
Second: Tony Allred
Outcome: The minutes were approved.

PARKING 
Norm Tarbox met with the Executive Committee to discuss parking pass increases for the coming year. Increases are as follows:

"A" Lots . . . . . . . . . . . . . . From $65 to $75

"W" Pass . . . . . . . . . . . . . . From $40 to $48

Davis Campus . . . . . . . . . . Parking will become regulated sometime this summer.

Dee Events Center . . . . . . . No fee for this year. In the future a possible $20 fee.

Parking passes can be sheltered through payroll deduction.

APAFT
Doris Geide-Stevenson presented the change to PPM 8-11 IV. E. 3.

The APAFT committee felt peer review should be distinct and separate from the department. Giving rank at the peer review level can result in legal problems because the peer review is governed by the PPM, whereas the rankings come from the college tenure documents. It is, therefore, desirable to not have any ratings at the peer review level. The peer review should be an information gathering committee only.

3. Peer Review

Every candidate for promotion or tenure review shall undergo peer review. (Peer review may also occur prior to the formal review as part of a mentoring process designed to cultivate the candidate’s potential in an atmosphere separate from evaluation.) The purpose of the peer review is to facilitate the evaluation process primarily through evidence-gathering. In particular, peer review promotes a more accurate understanding of teaching effectiveness by compiling and assessing documentation provided by the candidate demonstrating teaching effectiveness. The peer reviewers may also gather materials regarding the candidates’ scholarship and service activities. Peer reviewers should interpret this information in terms of department and college expectations and summarize, without rating, the candidate’s strengths and weaknesses in the designated areas. . . .

MOTION 
Laura McLeod: Moved to forward to the Faculty Senate the above change to PPM 8-11, IV. E. 3.
Second: Sue Harley
Outcome: The motion passed unanimously.

SBBFP 
Al Talbot presenting the information from the Salary, Benefits, Budget and Fiscal Planning Committee.

The Salary, Benefits, Budget, and Fiscal Planning Committee was charged with looking at the supplemental pay policy and coming up with a process of gathering information.

The Salary, Benefits, Budget and Fiscal Planning Committee recommends that:

The Salary, Benefits, Budget & Fiscal Planning Committee has the following concerns:

The roll Continuing Education plays in this issue was discussed. C.E. generates many of the PAR that bump faculty up against this policy. How do you monitor and get the information from C.E. in a timely way for the Deans to monitor and make reasonable decisions? Warren Hill and Michelle Heward will take this issue to Dean’s Council for discussion.

ASSA 
Erika Daines reporting PPM changes from the Admissions, Standards and Student Affairs Committee.

PPM 4-12 INSTRUCTIONAL DEVELOPMENT - Strike entire section and replace with:

I. PURPOSE

The Information Technology Division is responsible for institution-wide technology support at Weber State University. Its departments work to:

A. Provide and maintain a high quality technology infrastructure for the university, such as the university data network and telephone system.

B. Provide support services to colleges, departments and individual students, faculty and staff, such as the Technology Services Help Desk and student open computer lab hardware and software support.

C. Provide and manage critical technology resources, such as university-wide software license agreements, web servers and mass storage.

II. POLICY

For details see http://weber.edu/it.xml

CHARGE-BACK POLICY FOR INSTRUCTIONAL DEVELOPMENT No. 4-13 Rev. Date 4-20-77

PPM 4-14 4-13 MANAGEMENT OF INFORMATION RESOURCES - Strike entire section and replace with:

I. PURPOSE

It is the responsibility of the Stewart Library to acquire materials for the on-site collection and to provide access to off-site resources that:

Reinforce the University’s educational objectives and programs Support the teaching and scholarship/research interests of WSU faculty and students.

II. POLICY

A. Subject librarians, in collaboration with academic faculty, shall have primary responsibility for developing and managing the Library’s collections

B. The University Librarian shall oversee the collection management process and shall be responsible for making budget allocations

C. All items purchased from Library funds shall be housed in the Library

D. For additional information on the management of information resources, see the Library’s Collection Management policy http://library.weber.edu/intra/libad/lppm/collection_developement.cfm

PPM 4-15    4-14 LOAN PERIODS AND CIRCULATION POLICIES

I. REFERENCES

PPM 4-13, Learning Resources Policy Committee Management of Information Resources

II. POLICY

A. The responsibility for acquiring and cataloging books, periodicals, films and other audio visual materials shall be assigned essentially to the Library.
B. Purchase of these learning materials shall be made from funds allocated to the various departments and divisions by the Library Policy Committee.

See Library’s Loan Periods and Circulation Policies http://library.weber.edu/sas/departments/circulation/circpol.cfm

III. PROCEDURE
A. Use of Library Funds
1. Books, tapes, filmstrips and other non-book materials, other than 16mm films and periodical subscriptions, are to be requested on a regular Book Order Form and routed directly to the Library.
2. 16mm films are to be requested on Film Order Forms and directed to the Library. Preview requests should also be submitted to the Library on Film Order Forms with a note that the film is for free preview only.
3. Periodicals are to be requested on a Periodical Request Form and sent to the Library. Periodical requests are evaluated each year, prioritized and ordered when funds are available.
B. Use of Departmental Funds

Whenever possible, books needed by faculty members for research or course work should be ordered with Library funds and then circulated to the faculty members on a long-term basis if necessary. Office copies of books, such as desk dictionaries or periodicals for office use, may be ordered as follows:

1. To order books, a regular University requisition requiring the signature of the dean or division supervisor is to be sent directly to the Purchasing Department. Books requested by this method will be ordered and received by the Library, stamped and then forwarded to the department. Periodical subscriptions will be ordered by the Purchasing Department and sent directly to the department.
2. Films are to be housed in the Film Distribution Office regardless of the source of funds. Therefore, all film requisitions are to be sent directly to the Library for checking after which they will be sent to the Purchasing Department.

PPM 4-16 and 4-16a - These need to go to Rich Hill to look over prior to going to the Faculty Senate.

PPM 6-1 RESIDENCY - This is a new policy that brings WSU policy in line with practice, state code and Regent’s policy.

PPM 6-2 ADMISSIONS AND PPM 6-2a AWARDING OF TRANSFER CREDIT- These are new policies that bring WSU policy in line with practice. These policies were drafted by John Allred. It was suggested that a reference to PPM 6-2a be added listing 4-21a for additional information.

PPM 6-3 REGISTRATION

III PERMISSIBLE STANDARD CLASS LOAD (taken and revised from PPM 6-17a)

A. Fall and Spring Semesters
Without special permission, students Any student may register for a maximum of 20 credit hours.
B. Summer Term
Without special permission, students Any student may register for a maximum of 18 credit hours, derived from any combination of class blocks. Maximum credit hours within individual blocks are limited as follows:

Four-week block:

6 credit hours

Six-week block:

9 credit hours

Eight-week block:

12 credit hours

Ten-week block:

15 credit hours

Twelve-week block:

18 credit hours

C. Petitions to Exceeding Permissible Standard Class Loads

Students who have attained sophomore standing (30 or more semester credit hours) may petition to exceed the permissible standard class loads defined above, provided they meet the following GPA requirements. Petition forms are available at the registration windows.

 1. Fall and Spring Semesters:

# of Credits:

Required Cumulative GPA

  
 

>3.50

Chair of student's major department
And Dean of student's college

>22 24

>3.75

Chair of student's major department, Dean of student's college and Associate Provost

2. Summer Term:
   

Required Approval From:

19-21

>3.50

Chair of student's major department
And Dean of student's college

>22

>3.75

Chair of student's major department, Dean of student's college and Associate Provost


3. Students who have not declared a major must obtain approval from the Director of Academic Advisement and the Associate Provost in lieu of the department chair and the college dean, respectively.

PPM 6-6A   6-7 ATTENDANCE TRACKING FOR FINANCIALLY-AIDED AND VETERAN STUDENTS

I. GENERAL INFORMATION

Title IV Regulation 690.80

Student Withdraws, Drops Out, or is Expelled Before First Day of Class All funds paid awarded to a student for a payment period under the Pell Grant, SEOG.......and Perkins Loan programs title IV, U.S. Code (Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Perkins Loan, Federal Subsidized Stafford Loan) and/or by the State of Utah (Utah Centennial Opportunity Program for Education, Leveraging Educational Assistance Partnership), whether for institutional or non-institutional costs, are considered to be an overpayment if the student officially withdraws, drops out, or is expelled before his or her first day of class of that payment period. For these purposes, if the institution is unable to document the student's attendance at any class during the payment period, the student is considered to have dropped out before his or her first day of class.

III. PROCEDURE

A. Training - Faculty training programs will be provided regularly to inform faculty of the regulations and procedures developed to comply with the regulations.
B. Identification - Financially-aided and Veteran students will be identified on the official rolls and the Final Grade Reports.
C. Attendance - Instructors will track students identified as financially-aided or Veteran students on their rolls, and if students so identified officially or unofficially withdraw from their class, the instructor will record the last date of attendance. The last date of attendance will be recorded on the Final Grade Report, along with the grade reported for the student.

B. Attendance - During the grade input process at the end of each semester/term, the student information system is programmed to require instructors to enter the last date of attendance for each student who is given an E (failing grade), I (incomplete), T (temporary), or UW (unofficial withdrawal). The system will not accept the electronic grade sheet unless this information is entered. Withdrawal (W) information, including the last date of attendance, is entered into the system as students submit withdrawal cards to the Registration Office. The Financial Aid Office subsequently accesses this information relative to financially-aided students in order to ensure compliance with applicable federal and state laws.

PPM 6-8 STUDENT FEE PHILOSOPHY

Editorial changes only.

PPM 6-9 - FEE STRUCTURE FOR THE USE OF UNIVERSITY FACILITIES AND SERVICES BY WEBER STATE UNIVERSITY STUDENTS

This section is out of date. Policy is currently under discussion and the ASSA Committee will take this up again in Fall 2004.

PPM’s 6-10, 6-12 - Editorial changes only

PPM’s 6-13 and 6-13a - Out of date

PPM 6-14 - STUDENT HEALTH CENTER

Policy drafted by the Student Health Center

POLICY:

A. Health care is available at the Weber State University Health Center to all part-time and full-time full and part time Weber State University students at no charge. Married students' spouses with spouse cards will are eligible also to receive free services also. A charge reflecting the cost of such service will be made to Weber State University faculty and staff. There are no charges for physician visits. Only a few of the services provided at the health center have charges associated with them.

B. Faculty and staff may use the health center as a courtesy service but are charged for the physician visit and any other procedures provided. They are encouraged to use their own primary provider for most health care issues. For any charges incurred by faculty or staff, insurance billing is not done and a cash payment is requested at the time of the service.
B. C. Students, faculty, and staff must show current Weber State University identification when health care services are requested.
C. The Health Center does not treat families of students, faculty, or staff members of Weber State University, with the exceptions of those students' spouses holding spouse cards.
D. There will be no student physical examinations made at the center for the purpose of transferring to another university or college.

PPM 6-16 - STUDENT CIVIL RIGHTS GRIEVANCE PROCEDURE This policy was drafted by Barry Gomberg. Strike entire section and replace by:

Any student who feels discriminated against or harassed based upon race, color, ethnic background, national origin, religion, creed, age, lack of American citizenship, disability, status of veteran, sexual orientation or preference or gender, including sexual/gender harassment has rights under Policies and Procedures Manual 3-32. Information is available at, and reports of discrimination may be filed with the Office of Affirmative Action/Equal Opportunity. In addition to or in lieu of filing a complaint with the WSU Office of Affirmative Action/ Equal Opportunity, the student feeling discrimination on the basis of race, color, ethnic background, national origin, religion, creed, age, lack of American citizenship, disability, status of veteran, sexual orientation or preference or gender, including sexual/gender harassment status may contact: Office of Civil Rights, Health, Education, and Welfare, Denver Region, 1244 Speer Ave., Denver, Colorado, 80204. Telephone number (303) 844-5695

PPM 6-17 - RECORDING FEE

Editorial - Strike $10

PPM 6-17c FINANCIAL OBLIGATIONS OF INTERNATIONAL STUDENTS

Strike entire section. This is covered in 6-2

PPM 6-18 - SEATING POLICY, BASKETBALL AND FOOTBALL

Strike entire section, including attachments and replace with:

I. GENERAL

Weber State University students may attend campus sponsored sporting activities free of charge or at reduced admission rates. Students attending such events may be given specific seating. Cost, if any, and seating may be determined by the event sponsor.

II. POLICY

A. The intent of the policy is to provide safe and adequate seating for students, student pep organizations, pep band, cheerleaders, dancers etc. The policy also provides seating for members of the faculty, staff, boosters, athletic department, donors, alumni, board of regents, press, VIP’s, and the general public.
A. B. The policy relative to the assignment of seating for basketball and football shall be recommended by the University Athletic Board upon review and agreement of the WSUSA student body president, athletic director, and president of the university or his or her designee.
B. C. Review of the seating arrangements shall be made annually. The annual review and the renegotiation, if required, shall be made no later than May 31 of each year.

For detail please see: http://departments.weber.edu/athletics/Wildcat_Club/Tickets.htm

PPM’s 6-19, 6-20, 6-21, 6-22, 6-23, 6-24, 6-25, 6-26, 6-27, 6-28, 6-29, and 6-30

The above PPM sections need to be reviewed by Rich Hill, and Toni Weight.

It was suggested that all statements referring to STAARS in the PPM need to be replaced with "Student Information System."

MOTION 
Tony Allred: Moved to forward to the Faculty Senate PPM’s 4-12, 4-13, 4-14, 4-15, 6-1, 6-2, 6-2a, 6-3, 6-7, 6-14, 6-16, and 6-18
Second: Diane Kawamura
Outcome: The motion passed unanimously.

S.I. POLICY 
Scott Pitcher brought a student resolution to the Executive Committee recommending that the scientific inquire designated courses be allowed to fulfill both the S.I. requirement and the general education requirement.

It was suggested that this proposal be sent to the Ad Hoc University Graduation Requirements Implementation Committee, Lloyd Burton, Chair, for discussion.

CURRICULUM AND GENERAL EDUCATION 
Rob Reynolds representing the Curriculum and General Education Committee.

Course number changes are being proposed through the state. Rob Reynolds will be sending out an email alerting faculty and departments of changes coming. These course number changes, course title changes or program changes could be handled through email request approved by the Dean of each college and then forward to the Curriculum & General Education Committee chair. Bruce Bowen will be alerted of the changes coming.

Rob Reynolds will be added to the University Graduation Requirements Implementation Ad Hoc Committee as an ex officio member for better coordination. Michelle Heward will contact Lloyd Burton to let him know the Executive Committee would like to have Rob Reynolds added to the committee as an ex officio member. It was suggested College Curriculum Committee Chairs could be made members of the University Curriculum & General Education Committee or College Curriculum Committee Chairs could be required to come with the proposals from their college.

CRIMINAL JUSTICE 
Criminal Justice - Bachelor of Science course proposal, Criminal Justice Statistics - CJ SI3600

MOTION 
Wade Kotter: Moved to forward to the Faculty Senate the Bachelor of Science course proposal from Criminal Justice for Criminal Justice Statistics - CJ SI3600.
Second: Tony Allred
Outcome: The motion passed unanimously.

ENGLISH
College of Arts & Humanities, English Department - New course proposals, Writer’s Workshop - Engl4940 and Metaphor: Editing the Student Literary Journal - Engl 4960; Program change, English Major with Creative Writing Emphasis; Performing Arts - Diversity course proposal, Music of World Cultures - Music 1053; Foreign Languages and Literature - Program change, European Studies Minor

MOTION
Diane Kawamura: Moved to forward to the Faculty Senate from the College of Arts and Humanities the following: English Department the new course proposals, Writer’s Workshop - Engl4940 and Metaphor: Editing the Student Literary Journal - Engl 4960; Program change, English Major with Creative Writing Emphasis; Performing Arts - Diversity course proposal, Music of World Cultures - Music 1053; Foreign Languages and Literature - Program change, European Studies Minor
Second: Laura MacLeod
Outcome: The motion passed unanimously.

EDUCATION
Jerry and Vickie Moyes College of Education - Master of Education New course proposals, understanding and Supporting Reading Development (grades 6-12) - Meduc 6353, Research in Reading - Meduc 6355; Teacher Education - Course deletion, Literacy in Intermediate and Middle Grades - Educ 3400;Program proposals, Reading/Language Arts 9-hour Concentration, Elementary Education Mathematics Endorsement, and Elementary Education Mathematics 9 credit Concentration Bachelor of Integrated Studies - New course proposal, BIS Internship - Educ 3850.

Concern was expressed in the Curriculum and General Education Committee meeting regarding graduate level numbers in the reading program. A sophomore, junior or senior level student could enroll in the reading program and take the graduate level courses. The graduate level numbers are assigned because the State Office of Education requires the courses in the reading endorsement program to be graduate level courses. Kathleen Lukken will discuss this issue with Jack Rasmussen.

HPHP/HAS 
Health Promotion and Human Performance - New course proposals, Applications of Technology in Health Promotion - Health 3100, and Health Behavior and Special Populations - Health 3160; Program change, Health Promotion Major; Health Administrative Services (HAS) - Program change, Health Administrative Services.

Questions were raised about why the BIS Internship was being housed in the College of Education.

MOTION 
Laura MacLeod: Moved to forward to the Faculty Senate from the Jerry and Vickie Moyes College of Education - Master of Education New course proposals, understanding and Supporting Reading Development (grades 6-12) - Meduc 6353, Research in Reading - Meduc 6355; Teacher Education - Course deletion, Literacy in Intermediate and Middle Grades - Educ 3400;Program proposals, Reading/Language Arts 9-hour Concentration, Elementary Education Mathematics Endorsement, and Elementary Education Mathematics 9 credit Concentration Bachelor of Integrated Studies - New course proposal, BIS Internship - Educ 3850. Also, Health Promotion and Human Performance - New course proposals, Applications of Technology in Health Promotion - Health 3100, and Health Behavior and Special Populations - Health 3160; Program change, Health Promotion Major; Health Administrative Services (HAS) - Program change, Health Administrative Services.
Second: Tony Allred
Outcome: The motion passed unanimously.

MATH 
College of Science, Mathematics - New course proposals, Capstone Mathematics for High School Teachers I, Mathed 4010, and Capstone Mathematics for High School Teachers II, Mathed 4020; Program changes, Mathematics Teaching Major/Minor.

MOTION 
Diane Kawamura: Moved to forward to the Faculty Senate from the College of Science, Mathematics - New course proposals, Capstone Mathematics for High School Teachers I, Mathed 4010, and Capstone Mathematics for High School Teachers II, Mathed 4020; Program changes, Mathematics Teaching Major/Minor.
Second: Wade Kotter
Outcome: The motion passed unanimously.

COAST
College of Applied Science & Technology, Computer Science - Course changes, Introduction to Unix and C - CS 1130 changed to Programming and Problem Solving - CS 1130, and Windows Infrastructure and Administration - CS 3040 changed to Windows/Unix/Linux Infrastructure and Administration - CS 3040.

MOTION 
Sue Harley: Moved to forward to the Faculty Senate from the College of Applied Science & Technology, Computer Science - Course changes, Introduction to Unix and C - CS 1130 changed to Programming and Problem Solving - CS 1130, and Windows Infrastructure and Administration - CS 3040 changed to Windows/Unix/Linux Infrastructure and Administration - CS 3040.
Second: Tony Allred
Outcome: The motion passed unanimously.

AT/PE 
Jerry and Vickie Moyes College of Education, Health Promotion and Human Performance - Course changes for Measurement for Evaluation and Research -PE SI3600, Basic Rehabilitation of Athletic Injuries - AT 4200, Advanced Rehabilitation of Athletic Injuries - AT 4201, Evaluation and Care of Athletic Injuries: Lower Extremities - AT 4300, Evaluation and Care of Athletic Injuries: Upper Extremities - AT 4301, Advanced Athletic Training - AT 4550, Administration & Management for Human Performance Professions - AT 4600, Level I Clinical Experience - AT 2862, Level II Clinical Experience - AT 3861, Level II Clinical Experience - AT 3862, Level III Clinical Experience - AT 4861, Level III Clinical Experience - AT 4862Level IV Professional Experience - AT 4960; Program change for Athletic Training Major .

MOTION 
Sue Harley: Moved to forward to the Faculty Senate from the Jerry and Vickie Moyes College of Education, Health Promotion and Human Performance - Course changes for Measurement for Evaluation and Research -PE SI3600, Basic Rehabilitation of Athletic Injuries - AT 4200, Advanced Rehabilitation of Athletic Injuries - AT 4201, Evaluation and Care of Athletic Injuries: Lower Extremities - AT 4300, Evaluation and Care of Athletic Injuries: Upper Extremities - AT 4301, Advanced Athletic Training - AT 4550, Administration & Management for Human Performance Professions - AT 4600, Level I Clinical Experience - AT 2862, Level II Clinical Experience - AT 3861, Level II Clinical Experience - AT 3862, Level III Clinical Experience - AT 4861, Level III Clinical Experience - AT 4862Level IV Professional Experience - AT 4960; Program change for Athletic Training Major .
Second: Wade Kotter
Outcome: The motion passed unanimously.

ADJOURN 
The meeting adjourned at 4:07 p.m.