Faculty Senate
MINUTES
November 7, 2002

 

MEMBERS - Listed Alphabetically
Tony Allred
Donavan Aoki - Student
Lee Badger
Brody Barnes - Student
Rick Bingham
Lloyd Burton
Paul Caldarella
Bill Clapp - Vice Chair
Roger Crockett - Absent
Gary Dohrer - Chair
Anand Dyal-Chand - Admin
Dave Eisler - Admin.- Excused
Ann Ellis
Al Forsyth
Ron Galli - Admin.
Colleen Garside - Parliamentarian
Dawn Gatherum
Richard Greene
Cheryl Hansen
Laird Hartman - Brian Stecklein representing
Michelle Heward
Warren Hill - Admin. - Excused
Ron Holt - Absent
Joan Hubbard
Pam Hugie
Christopher Jones - Excused
Sheree Josephson
Diane Kawamura
Marie Kotter
Diane Krantz
Kathleen Lukken - Admin.
Marek Matyjasik
Laura MacLeod - Absent
Susan Matt
Kirby McMaster
Chloe Merrill
President Millner - Excused
Kathy Payne
Steve Peterson
June Phillips Admin
Kyle Poll - Student
Jared Prisbrey - Student
Jack Rasmussen - Admin - Absent
Richard Sadler - Admin. - Absent
Dan Schroeder - Farhang Amiri representing
Monika Serbinowska - Absent
Rick Sline
Molly Smith
Erik Stern
Mali Subbiah
Chris Trivett
Betty Tucker - Zhuolin Yu representing
Michael Vaughan - Admin.
Huiying Wei-Arthus
Lydia Wingate - Admin
Yu-Jane Yang - Mark Henderson representing
Kay Brown, Secretary

 

1.  ROLL CALL

2.  APPROVAL OF MINUTES

In the October 17, 2002 minutes under Learning Management Software for WSU Online, two items were changed to read as stated below:

Pricing - Why are we spending this money? Wouldn't it be less expensive to hire additional programmers to support the WSU Online system? Response: We are examining the long-term cost of all the options. While we do not know what the ultimate decision will be, there are course management systems on the market with annual maintenance costs approximately equal to the salary and benefits of one programmer. In fact, there are systems on the market which are even less expensive. It is also important to keep in mind that cost is an important factor in the RFP, but cost is not the only factor we are considering. We want a quality system.

Was any consideration given to the likelihood that once we adopt a particular line of commercial software, we will become dependent upon it and unable to respond if it becomes too pricy or is no longer supported? Response: It is in the vendors interest to meet our needs.

Motion: Moved to approve the minutes from the October 17, 2002 meeting with the above changes.
Made: Lydia Wingate
Second: Richard Greene
Outcome: The minutes were approved with the changes as stated above.

3.  UTAH COUNCIL OF FACULTY SENATE LEADERS – Bill Clapp

The Utah Council of Faculty Senate Leaders (UCFSL) began fifteen years ago on this campus with Rod Julander, then Vice Chair of the Faculty Senate, organizing the group. Dr. Julander got together the faculty senate leaders from all the Utah State universities and colleges. The group meets quarterly in conjunction with the Board of Regents meetings.

CC Foxly seeks from time to time input from the UCFSL on various items under discussion by the State Board of Regents. Faculty need to be part of the decision making process. Faculty were asked to forward to Gary Dohrer or Bill Clapp items they would like the Utah Council of Faculty Senate Leaders to discuss.

4. UNIVERSITY RANKING TENURE EVALUATION COMMITTEE – Gary Dohrer.

Representatives to the University Ranking Tenure Evaluation Committee for 2002-03 are as follows: Applied Science & Technology - Bill Clapp, Carl Grunander (alternate), Arts & Humanities - Sally Shigley, Don Keipp (alternate), Goddard School of Business & Economics - Lon Addams, Kyle Mattson (alternate), Jerry & Vickie Moyes College of Education - Myron Davis, Cordell Perkes (alternate), Dumke College of Health Professions - Gary Nielsen, Jane Van Valkenburg (alternate), Library - Carol Hansen, Science - John Sohl, Spencer Seager (alternate), Social & Behavioral Science - Joe Horvat, Richard Ulibarri (alternate).

The Executive Committee recommended to the Faculty Senate the name of John Sohl to chair the University Ranking Tenure Evaluation Committee for the 2002-03 academic year.

Motion: Moved to approve John Sohl as chair of the University Ranking Tenure Evaluation Committee for 2002-03.
Made Dawn Gatherum
Second: Lee Badger
Outcome: The motion passed unanimously.

5.  ADMISSIONS, STANDARDS AND STUDENT AFFAIRS COMMITTEE – Erika Daines, Chair

Charge #1 - Continue to monitor the STAARS programming of previous and current Faculty Senate legislation.

The ASSA Committee reviewed all previous STAARS programming issues from 1999 to the present. The only element outstanding is "satisfactory progress." The new computer system will address this issue. Therefore, the ASSA Committee did not feel it was appropriate to spend time and money on "satisfactory progress" under the current system.

Charge #2 - PPM 4-20 Review policy on repeating courses to improve GPA and transfer repeats for GPA improvement from prior schools.

A student may petition for academic renewal so that grades of "D" or less earned six years beforehand will not be calculated in the GPA. This policy is in line with other USHE institutions. The ASSA Committee recommended no change.

PPM 4-19 - REPEAT COURSES

4. All courses which have been repeated will have the symbol RP following the grade for that course except for the last time the course is posted to the transcript.

a.  A student’s WSU GPA may not be improved by taking or repeating a course at another institution.

b.  A student’s transfer GPA may not be improved by repeating a course at WSU, i.e. a grade for a course completed at another institution may only be improved by repeating the course at the original institution and submitting an updated transcript.

c.   Transfer courses equivalent to WSU courses may be used to fulfill degree, core, or general education requirements, but credit for the same course will not be duplicated nor will the WSU GPA be changed by courses taken at another institution.

Motion: Moved to accept the policy changes to PPM 4019 as stated above.
Made: Diane Krantz
Second: Cheryl Hansen
Outcome: The motion passed unanimously.

PPM 4-17 - ACADEMIC RULES, REGULATIONS AND STANDARDS - SUSPENSION

PROCEDURE

A.........

B.   Academic probation and suspension for students who have accumulated 60 or more semester hours or credit or 90 or more quarter hours of credit (Junior-level) are defined as follows.
      1.   Academic Probation: a cumulative GPA less than 2.00.
      2.   Academic Suspension: a term GPA less than 2.50 while on probation.

C.   The duration of an academic suspension is defined as follows:
      1.   Students who are academically suspended from Weber State University will be required to remain our out of school for a minimum of one academic term, (Fall, Spring or Summer).
     2.   Students who are suspended a second time will be required to remain out of school for a minimum of one calendar year.
     3.   Students who are suspended a third or subsequent time will be required to remain out of school for 3 years.

Motion: Moved to approve the changes to PPM 4-17 Suspension, as stated above.
Made: Dawn Gatherum
Second: Diane Krantz
Outcome: The motion passed unanimously.

Charge #3 - PPM 6-4 Review withdrawal policy - last day to withdraw from class.

I. WITHDRAWAL FROM INDIVIDUAL COURSE

A.  Students may withdraw from individual courses during the first 53 60% of a semester or term. Students may not withdraw from individual courses during the remaining 47 40% of the semester or term.

B.  No entry will appear on the transcripts of those students who drop individual courses during the first three weeks of fall or spring semesters, or during the first 20% of summer term. A "W" grade will appear on the transcripts of students who withdraw from individual courses during the period of the fourth to the eighth ninth week  s  of fall or spring semesters, or during 21% to 53 60% of summer term or for courses that deviate from fifteen weeks.

C. Students who stop attending a class without officially withdrawing will receive a "UW" (Unofficial Withdrawal) for that class. The procedure and deadlines for making registration changes are published each term in the class schedule.

D.  Students who no do attend the first two class periods after enrolling in these courses may be dropped by the instructor. Students are dropped by the instructor notifying the Registrar’s Office. If the instructor does not drop the student from the course and the student does not plan to attend, the responsibility to drop lies on the student

E.  Refund of tuition and fees will be based on the refund policy of the institution.

II. COMPLETE WITHDRAWAL FROM THE SEMESTER OR TERM

A.  Students may withdraw completely from all courses for which they have registered at any time during the semester or term, up to and including the last day of instruction prior to final exam week. the end of the ninth week or 60% of the term for courses that deviate from fifteen weeks. Thereafter, students may appeal in cases of compelling, non-academic emergencies by submitting a petition and supporting documentation to the Registrar’s Office. Appeals may be submitted until the last day of regular class instruction preceding the final examination period.

B.   A withdrawal form must be obtained from the Registration Office and processed according to the instructions. 

C.  Clearance approval signatures must be obtained from the dean of Student Affairs, the Stewart Library, and Campus Security Police.

D.  The student's record will reflect only the statement "Registered and Withdrew," and the date.

E.  Refund of tuition and fees will be based on the refund policy of the institution.

This proposal generated a great deal of discussion. Concern was expressed about the consequences of this policy. Students need to be made aware of the changes made to this policy.

Motion: Moved to approve the changes to PPM 6-4 Withdrawal, as stated and amended above.
Made: Diane Krantz
Second: June Phillips

Amended
Motion: Moved to have the policy read: Students who no do attend the first two class periods after enrolling in these courses may be dropped by the instructor. Students are dropped by the instructor notifying the Registrar’s Office. If the instructor does not drop the student from the course and the student does not plan to attend, the responsibility to drop lies on the student.

Unless receiving prior approval from the instructor, students who do not attend the first two (2) class periods or 5% of the course after enrolling in the course may be dropped by the instructor within two working days. Students are dropped by the instructor notifying the Registrar’s Office. If the instructor does not drop the student from the course and the student does not plan to attend, the responsibility to drop lies on the student.

Made: Michael Vaughan
Second: Tony Allred
Outcome: The amended motion passed with 23 in favor of the motion, 7 opposed and 2 abstentions.

Main
Motion: Moved to approve the changes to PPM 6-4 Withdrawal, as stated and amended above.
Outcome: The motion passed unanimously.

PPM 4-19 GRADING POLICIES - CREDIT/NO CREDIT

D. CREDIT/NO CREDIT

The basic objective of Credit/No Credit grading is to allow students the opportunity to enroll in classes courses outside their major or minor on a pass/fail basis without affecting their GPA.


1. Eligibility of Students for Credit/No Credit Grading

a.  Freshmen students may take no more than one class per term on a credit/no credit basis. Students with 29 or fewer hours of college credit are limited to one Credit/No Credit course per semester. Students who have completed 30 or more credit hours may register for no more than two courses per semester under the Credit/No Credit option.

b.  Students with 45 or more credit hours who have a cumulative GPA of 2.0 or above may register for no more than two classes per term on credit/no credit basis.

2.  Criteria for Credit/No Credit

a.  A maximum of 30 hours of credit/no credit in elective courses may be used for graduation

b.  Classes taken on a credit/no credit basis will not satisfy major, minor, general education, or specific course requirements with the exception of those courses or programs of study approved by the University Curriculum and General Education committee.

a.  Courses taken on a Credit/No Credit basis will not count toward the major, minor, general education or specific course requirements of a degree or certification program, except as noted in the next provision.

b.  A maximum of 20 credit hours of Credit/No Credit can be used for graduation, exclusive of student teaching credit, special examination credit, School of Education IPT program, Nursery School Practice Teaching, methods classes, Family Life practicums, convocation credit or other courses approved by the University Curriculum Committee.

c.  Grades on the Credit/No Credit system are not included in computing the term or cumulative grade point average. A grade of credit is recorded only for letter grades of C- and above.

d.  Students who change their Program of Study must submit the appropriate form to the Records Office and request the grade be changed to the letter grade issued by the instructor if a Credit/No Credit course applies to the new Program of Study.

e.  If a student has previously taken a course for a letter grade, the same course may not be retaken for Credit/No-Credit.

f.  Choice of Credit/No Credit registration should be made at the beginning of the term, but a student may change classes to Credit/No Credit status during the first 60 percent of the term.

g.  The instructor will not be notified if a student is taking a class for a Credit/No Credit grade and will give only letter grades on the Final Grade Report to the registrar. The Registrar's Office will convert the letter grades to Credit or No Credit. A grade of "UW" will be converted to "NC".

h.  Students who stop attending classes for which they are registered credit/no credit without properly withdrawing, will receive a UW (unofficial withdrawal) grade, which is counted as an E when grades are computed.

In looking at paragraphs "a" and "b" Senate members felt that it was not clear which courses could be taken as credit/no credit. Many suggestions of how to word the policy were made. Some of the courses and programs listed in paragraph "b" are no longer offered. The colleges need to be contacted for clarification on which courses can be taken credit/no credit. The credit/no credit card given to student through the Registration window needs to be rewritten so that the policy in the PPM and the policy on the credit/no credit card are stated exactly the same.

Motion: Moved to approve PPM 4-19 Grading Policies - Credit/No Credit
Made: Dawn Gatherum
Second: Ann Ellis

Motion
Withdrawn

Motion: Moved to send back to the Admission Standards and Student Affairs Committee PPM 4-19 Credit/No Credit policy for further investigation, research, and discussion by the ASSA Committee. Senate members were encouraged to send suggestions to Erika Daines, Chair of the Admissions, Standards and Student Affairs Committee.
Made: Rick Sline
Second: Jared Prisbrey
Outcome: The motion passed unanimously.

The ASSA Committee is also looking at registration deadlines to register for a class, i.e. up until one week, two weeks, or three weeks after the semester begins.

ADJOURN 
The meeting adjourned at 4:25 p.m.