AGENDA SETTING

PRESENT 
Tony Allred, Bill Clapp, Gary Dohrer, Dave Eisler, Dawn Gatherum, Michelle Heward, Diane Kawamura, Marie Kotter, Ann Millner, Dan Schroeder, Molly Smith, Kay Brown - Secretary

MINUTES 
Dawn Gatherum: Moved to approve the minutes from the January 30, 2003 meeting.
Second: Bill Clapp
Outcome: The minutes were approved.

RSPG 
Research, Scholarship, and Professional Growth Committee – Cliff Nowell, Chair

The call for RSPG proposals went to all faculty in September of 2002. Final proposals were due on November 5, 2002 with the RSPG Committee meeting on November 12, 2002 to review the proposals. The committee had $15,000 of RSPG funds to distribute to all eligible faculty and staff and $7,500 to distribute to new faculty. Twenty proposals were submitted to the committee asking for a total of $51,683.00. The RSPG Committee funded eleven proposals amounting to $22,500.

MOTION 
Bill Clapp: Moved to forward to the Faculty Senate the Fall 2002 RSPG report.
Second: Diane Kawamura
Outcome: The motion passed unanimously.

DIVERSITY 
Forrest Crawford reported on the Northwest self study diversity course narrative, the diversity course survey for feedback on diversity courses, the 2001-02 summary of student feedback on diversity courses, the diversity courses being offered Spring Semester 2003, and the Weber State University Academic Affairs Diversity Action Team Summary Report and Chronology.

2002-03 Events

• Use of the 12 - question form in three courses Fall 2002. Data analyzed in January 2003

• Self-study on DV graduation requirement prepared for 2004 accreditation institutional self-study

• Analysis of 2001-02 graduating student exposure to DV courses (Institutional Research Office).

• Campus conversation sponsored by the Assistant to the President for Diversity Office and the Teaching and Learning Forum scheduled for March 13, 2:00-3:30 p.m. to focus on data gathered to date, and brainstorm next steps.

Copies of the Diversity Works Spring 2003 newsletter were distributed.

MOTION 
Marie Kotter: Moved to forward to the Faculty Senate the Diversity Report by Forrest Crawford.
Second: Michelle Heward
Outcome: The motion passed unanimously.

ASSA 
Admissions, Standards, and Student Affairs – Erika Daines, Chair

PPM 6-3 PPM 6-3, II Late Registration for Courses

A. During the first week of a semester, students may add courses, if not closed, without specific permission from departments or instructors.

B. During the second week of a semester and the weeks following, students must obtain departmental approval from departments and individual instructors to add courses. which may include seeking permission from individual instructors. Individual departmental procedures governing instructor discretion in this regard may vary.

C. During the third week of a semester and the weeks following, students must receive instructor approval to add courses. Individual departmental procedures governing instructor discretion in this regard may vary.

D. C. During summer term, deadlines for adding courses will vary, and instructor and departmental approval is required after classes have begun.

MOTION 
Dawn Gatherum: Moved to forward to the Faculty Senate the revisions to PPM 6-3, Late Registration for Courses.
Second: Marie Kotter
Outcome: The motion passed unanimously.

PPM 4-19 PPM 4-19, D. Credit/No Credit

1. Eligibility of Students for Credit/No Credit Grading

a. Freshmen students may take no more than one class per term on a credit/no credit basis.

b. Students with 45 30 or more credit hours who have a cumulative GPA of 2.0 or above may register for no more than two classes per term on credit/no credit basis.

2. Criteria for Credit/No Credit

a.  A maximum of 30 20 hours of credit/no credit in elective courses may be used for graduation.

b.  Classes taken on a credit/no credit basis will not satisfy major, minor, general education, or specific course requirements with the exception of those courses or programs of study approved by the University Curriculum and General Education committee.

c.  Grades on the credit/no credit system are not included in computing the term or cumulative grade point average. A grade of credit is recorded only for letter grades of C- and above. Grades less than C-, including UW, will be recorded as no credit.

d.  Students who change their Program of Study must submit the appropriate form to the Records Office and request the grade be changed to the letter grade issued by the instructor if a credit/no credit course applies to the new Program of Study

e.  If a student has previously taken a course for a letter grade, the same course may not be retaken for credit/no-credit.

f.  Choice of credit/no credit registration should be made at the beginning of the term, but a student may change classes to credit/no credit status during the first 60 percent of the term.

g.  The instructor will not be notified if a student is taking a class for a credit/no credit grade and will give only letter grades on the Final Grade Report to the registrar. The Registrar's Office will convert the letter grades to credit or no credit.

h.  Students who stop attending classes for which they are registered credit/no credit without properly withdrawing, will receive a UW (unofficial withdrawal) grade, which is counted as an E when grades are computed.

MOTION 
Michelle Heward: Moved to forward to the Faculty Senate the above proposed changes to PPM 4-19, D Credit No/Credit.
Second. Diane Kawamura
Outcome: The motion passed unanimously.

The students officers surveyed 275 students. Of the 275 that were interviewed half graduated in December 2002. The other half were students at large, in classrooms and by the Bell Tower. Of the 275 students interviewed, 210 were in favor of keeping December graduation.

December 2002 graduation expenses were $40,000. Costs vary due to travel and speaker expenses. May 2002 graduation expenses were $60,000 due to the additional students graduating in May and the individual college convocations and receptions. About 1,000 students complete their degrees in the December with about 2,000 completing their degrees in May. The May graduation percentages do not take into consideration the individual college convocations. No statistics have been kept by the colleges.

Attendance Rates at Graduation

Dec 1997 48%
May 1998 17%
Dec 1998 47%
May 1999 25%
Dec 1999 36%
May 2000 22%
Dec 2000 45%
May 2001 20%
Dec 2001 48%
May 2002 34%
Dec 2002 77%

MOTION 
Marie Kotter: Moved to send the proposal back to the Honorary Degree Committee with the recommendation that they work with the students on the proposal.
Second: Dawn Gatherum
Outcome: The motion failed.

Concern: How the questions were stated to the students, i.e. "Do you like December graduation?" Would you like Weber State to continue to hold December graduation?" An "either" "or" question could be asked. Another possible question could be, "Is there compelling reason that December graduation worked better for you than May graduation?" "If there was only one graduation held in May, would you attend?"

More information is needed for the Faculty Senate to make a decision on whether to continue with December graduation. It isn’t the responsibility of the Executive Committee to make the case. The responsibility of the Executive Committee is to say that the proposal is ready to be presented to the Faculty Senate or it needs to be sent back to the committee.

Items that could be included on the information sheet to the Faculty Senate: Approximate numbers from the colleges on how many students attend the May college convocations, numbers rather than percentages for attendance at the commencement exercises.

The motion from the November 21, 2002 Agenda Setting meeting read: "Moved to forward to the Faculty Senate by the February Senate meeting the recommendation of the Honorary Degree Committee to dispense with December graduation. Made by Tony Allred, seconded by Lee Badger. The motion passed with 6 in favor of the motion and 1 opposed."

MOTION TO RECONSIDER 
Tony Allred: Moved to reconsider his motion as stated above from the November 21, 2002 Agenda Setting meeting, and moved to forward to the Faculty Senate by the March Senate meeting.

AMENDED MOTION 
Marie Kotter: Moved to send back to the Honorary Degree Committee the recommendation to dispense with December graduation with a charge to work with the student representatives to develop a written proposal to go to the Faculty Senate with all pertinent information.
Second: Dawn Gatherum
Outcome: The motion failed.

There is some benefit in having different voices rather than one unified voice. Putting together the Honorary Degree Committee and the student representatives is trying to combine two opposing groups. The Honorary Degree Committee could present their arguments against continuing to hold December graduation and the students could present their arguments in favor of continuing to hold December graduation.

MAIN MOTION 
Tony Allred: Moved to forward to the Faculty Senate by the March Senat meeting for discussion and vote December Commencement.
Second: Dawn Gatherum
Outcome: The motion passed unanimously.