Thursday
August 23, 2012
Betty Lampros Board Room
MA 319, 9:00 a.m. - 1:30 p.m.

 
EXECUTIVE COMMITTEE

1.      Approve the minutes from the April 5, 2012 meeting

2.      Meeting Schedule for 2012-13
         Committee Chairs Luncheon September 20 at 12:30, Moench Room, Ed 18

3.      Editorial Change in Humanities Gen Ed Learning Outcomes

4.      Committee Membership Changes
         Honorary Degree - Put Ann Ellis back on the committee to replace Kathy Stizman. Assign a new chair.
         Curriculum Committee - Replace Kristin Hadley on the committee. Assign a new chair.
         General Education - Replace Brandon Little on the Committee.
         Other Changes

5.      Faculty Senate Changes
         Stephen Hill (B&E) has left the University. Replace on Executive Committee and Faculty Senate.
         Brian Davis (B&E) has resigned from Senate because of health issues.

6.      Draft Committee Charges
         Academic Resources and Computing –
         Admissions, Standards, and Student Affairs – Shelly Costley
         Appointment, Promotion, Academic Freedom, and Tenure – Brian Rague
         Constitutional Review, Apportionment, and Organization – Kathy Herndon
         Curriculum –Vikki Vickers
         Environmental Issues Committee – Ed Hahn
        General Education Improvement & Assessment – John Armstrong
        Honorary Degree – Patti Cost
        Research, Scholarship, and Professional Growth – Patti Cost
        Salary, Benefits, Budget, and Fiscal Planning – Colleen Garside
        Teaching, Learning, and Assessment – Ed Hahn

7.     Other Items

Next Meeting: August 30, 2012, Program Review

MINUTES - Approved

PRESENT
John Armstrong, Patti Cost, Shelly Costley, Colleen Garside, Ed Hahn, Kathy Herndon, Brian Rague, Mike Vaughan, Vikki Vickers, Kay Brown, Secretary

GUESTS
Shane Schvaneveldt representing the Goddard School of Business

MINUTES
Shelly Costley: Moved to approve the minutes from the April 5, 2012 meeting.
Second; Vikki Vickers
Outcome: The minutes were approved.

MEETING SCHEDULE
The Executive Committee will meet on August 30 at 2:00 p.m. in MA 211K for Program Review Training from Gail Niklason. There are 19 programs to review Fall Semester.

The Faculty Senate Committee Chair luncheon will be held on September 20 at 12:30 in the Moench room of the Education Building, Ed 18. Liaisons and committee chairs will review the committee charges. The rolls of deans, liaisons and committee chairs will be discussed.

HU LEARNING OUTCOMES
The following editorial change was made to the Humanities General Education Student Learning Outcomes.
1) Students will demonstrate knowledge of diverse philosophical, communicative, linguistic, and   or  literary traditions, as well as . . .

COMMITTEE CHANGES

Honorary Degree - Kathy Sitzman has left the university. Kathy was chairing the Honorary Degree committee. Ann Ellis indicated that she would like to serve on the committee. Patti Cost will contact Ann Ellis.

Curriculum Committee - Kristin Hadley has taken another assignment in her college. Jim Wilson has been contacted and is willing to chair the committee. Megan Davis has also left the university. The Library does not have someone to replace her at this time. This committee missing a representative from the Goddard School of Business.

Admissions Standards & Student Affairs - Brandon Little has been asked to serve a 2-year term to replace Kathryn MacKay.

Senators - Stephen Hill and Brian Davis need to be replaced as Senators representing the Goddard School of Business. The college will hold elections to replace these senators. The Goddard School of Business is apportioned three senators, Shane Schvaneveldt and the two to be elected. The Executive will select from the three senators who will serve on the Executive Committee.

PPM 1-13, B-IV, Section 2 Vacancies - In the event that a vacancy should occur in the Executive Committee, it shall be filled at the next subsequent regular Senate meeting by an election in which the Executive Committee shall act as a nominating committee. The person elected and the person vacating the position shall be from the same organizational unit.

PRESIDENTIAL SEARCH
There are currently 38 application for the Presidential Search Committee to review. This group will be narrowed to 13 who will be interviewed September 17 and 18. The pool will then be narrowed to a group of three to six candidates. The candidates from this group will be invited to campus to meet with various groups the first week in October. The finalist will be announced the following week. The newly selected President would most likely start in January. The start date is determined by the Board of Regents.

FACULTY SENATE STANDING COMMITTEE CHARGES 2012-2013

Academic Resources and Computing Charges 2012-13- Draft

1. Allocate ARCC resources, including Dee Family Technology Grant funds, using consistent, objective, fair, and reasonable criteria. (Spring)

2. Review funding criteria and procedures for ARCC for possible revision or clarification purposes. (Fall)

3. Continue to improve the means of submitting proposals and decreasing the amount of paperwork. Evaluate opportunities for “paperless” workflows campus-wide. (Ongoing)

4. Assess faculty and student computer needs, solicit faculty input, and lobby for the faculty’s computer-related interests.

5. Examine product implementations in computer labs to determine if some products could be used on a campus-wide basis. (Ongoing)

6. Review (with computing support) standards and policies for hardware and software purchases. (Ongoing)

7. Maintain close communication with other computer resource entities on campus, including CE and IT online instruction. Advise these entities of faculty needs.

8. Research ways to strengthen academic computing, specifically in the areas of visualization, simulation, and scientific analysis.

9. Align ARCC process with the ITAC (Information Technology Advisory Council) process.

10. Investigate and report on the committee reorganizations in IT, specifically the portfolio divisions and their affect on faculty representation on IT committees. (Fall)

Admissions, Standards & Student Affairs Charges 2012-13 - Draft

1. Review and update PPM 7-1, Press and Radio Relations, regarding university communications and related means of announcing university activities and events to the broader Ogden community. (Fall)

2. Review and update PPM 7-3, Clearance of Material Concerning the University, as it relates to the upcoming capital campaign. (Fall)

3. Review and update PPM 6-22, Student Code, regarding incidents of cheating and plagiarism. (Fall)

4. Study PPM 6-22, Student Code, and make recommendations concerning students recording lectures.

Appointment, Promotion, Academic Freedom & Tenure Charges 2012-13 - Draft

1. Review and, if needed, amend policies relating to intellectual property, copyright, patents, etc (such as PPM 4-35) with special attention on the policy’s impact to faculty scholarship and research.

2. Formulate a change to policy regarding dismissal of tenure track faculty during the probationary period. Specifically, develop a written policy to address the cases in which a candidate receives an unsatisfactory progress toward tenure in an interim review.

3. Clarify the processes and expectations for situations in which issues occur toward the end of the semester. How soon do these issues need to be resolved? Is a faculty member obligated to be on campus in the summer? (Fall) Situations to consider include:

A. The appeal of tenure decisions by faculty.

B. Students filing a complaint against a faculty member near the end of the term.

C. Faculty grievances where one faculty member is aware of another faculty member who has committed a violation of policy. Do you compel the faculty member to be on campus in the summer or do you deny a faculty member a timely resolution?

4. Subsequent to review of the survey instrument completed in Spring 2012 by an hoc task force appointed by the Executive Committee, update PPM 1-17, Selection and Evaluation of Academic Deans, per the recommendations submitted by the 2010-2011 APAFT committee (Charges 4, 6, 7). Specifically, PPM 1-17 should include: (Fall)

A. Clear delineation between the initial appointment, interim two-year review, and evaluation for reappointment.

B. Consequences of the interim review and reappointment evaluation must be made clear, for example, in salary increases, terms or reappointment, etc.

5. Report on possible revisions of college and departmental policy regarding terminal degree exceptions for promotion and tenure. Is a degree in relative field implied? (Fall)

6. Are policies necessary to define appointments, evaluation, and removal of dean appointed directors who operate at a level below the department chair? (Spring)

7. Review and revise the statement contained in PPM 8-11, III, C - Tenure Process: Faculty members who have been granted extensions of the probationary period beyond the normal six years shall annually be subject to formal review. The statement asserts that faculty granted extensions are still required to put their file together and undergo the review. The policy effectively states that the faculty member will be reviewed every year until they receive tenure. (Fall)

Constitutional Review, Apportionment & Organization Charges 2012-13 Draft

1. Calculate apportionment for Faculty Senate representation using the Hamilton Method and present the apportionment figures to the Faculty Senate during Fall Semester. (November deadline).

2. Research questions and make recommendations that are brought to the attention of the CRAO Committee. (Ongoing)

3. Review PPM for non-substantive terminology changes such as department name changes, etc. (Fall)

4. Review PPM policies (20 years or older) to identify possible action. (Time permitting)

Curriculum Committee Charges 2012-12 Draft

1. Review and approve curriculum and program proposals.

2. Continue to conduct workshops for college curriculum committees on an as-needed basis to acquaint them with curriculum procedures. (Fall)

3. Develop a new approval form for courses to satisfy the diversity requirement using criteria (Intercultural Knowledge Rubric) approved by Faculty Senate. (Fall)

4. Pass new forms for Humanities and Creative Arts General Education courses. (Fall)

5. Discuss and form parameters for workshops. Is a 14-week workshop a course? (Fall)

6. Discussion of responsibilities of the committee, in particular who can make submissions to the committee. Should curriculum submissions come from an academic department? (March)

7. Discuss policy on prerequisite changes involving another department. Could this be handled by agreement through email? (March)

8. Does the new catalog software allow a paperless curriculum process? (March)

Environmental Issues Committee Charges 2012-13 Draft

1. Continue to organize the EIC’s speaker, film, and discussion series, often in partnership with numerous departments programs, and organizations across campus. (Ongoing)

2. Keep the EIC website up-to-date and producing two to four issues of a newsletter over the academic year. (Ongoing)

3. Work with Student Affairs and the Sustainability Office to secure ongoing student sustainability funding, with the hope of getting the funding added to the base budget in order to grow the program and to provide a stable financial platform for future years. (Ongoing)

4. Review the WSU STARS application (EIC will be responsible for the academic and research component of the application) with an eye toward getting SILVER certification by applying points from existing programs and working to address areas of deficiency. (Ongoing)

5. Coordinate with the WSU Student Environmental Club to increase student involvement and awareness with environmentally-and sustainability-related issues. (Ongoing)

6. Coordinate and host a faculty sustainability/environmental syllabus development retreat. This retreat helps WSU earn points in the STARS category “Incentives for Developing Sustainability Courses.” This is scheduled for April 2013.

7. Continue exploring best practices in office power conservation: power strips, campus campaigns, new software programs that reduce desktop computer electricity use, etc. (Ongoing)

8. Continue working with Facilities Management to explore “greener" ways to manage campus lawns and create more xeriscaped areas.

9. Assist in hosting the Intermountain Sustainability Summit in February 2013.

10. Continue to build partnerships with student organizations, the WSU Outdoor Program, alumni, the City of Ogden, other universities statewide, the Teaching and Learning Forum, and more. (Ongoing)

11. Advertise and promote on campus, review, and select projects for the 2012-2013 Student Sustainability Research Awards, and the Faculty Sustainability Research Awards. (Spring)

12. The EIC Chair will sit on the Student Sustainability Fund Committee to guide ideas for and help oversee student projects that utilize the $9000 available for the 2012-2013 academic year. (Ongoing)

13. Initiate discussions across campus in partnership with the Sustainability Office to address WSU’s commuting-related Scope 3 emissions, which form a significant percentage of the university’s carbon emissions which will need to be addressed to meet the university’s Climate Action Plan. (Spring)

14. Consider student proposals (Brady Harris) for making WSU a smoke-free campus, and make a recommendation to the Faculty Senate. (Fall)

15. Explore support for the WSU Environmental Education initiative. This could serve as a center for coordinating overlapping projects such as community outreach, and curriculum-related, alumni related, student-affairs related environmental issues. Most of the other Utah universities have centers (e.g., the Tanner Center for Environmental Humanities at the University of Utah).

General Education Improvement & Assessment Charges 2012-13 Draft

1. Revise PPM 1-13, Article 5, Section 4.6 stated above to reflect the official committee name:“The General Education Improvement & Assessment Committee.” (This is a nonsubstantive editorial change. The President’s Office will make the change.)

1. In consultation with WSU’s deans and department chairs, members of the GEIAC will identify faculty members to fill vacancies on the General Education Area Committees: Composition; American Institutions; Quantitative Literacy; Computer & Information Literacy; Humanities; Creative Arts; Social Sciences; Physical Sciences; Life Sciences. (Ongoing)

2. Determine if diversity – which was rolled into general education – will be handled by the existing area committees or if we are going to set up a separate area committee for diversity.

3. The GEIAC will guide the GE Area Committees as they systematically collect and analyze assessment data and make recommendations for the improvement of general education courses in their area.

• Provide training to the GE Area Committees in the proper collection, reporting, and assessment of data collected and – if requested by the college, department, or program – provide training in the proper collection, reporting, and assessment of data collected to faculty teaching general education courses.

• The GE Area Committees will provide a report to the GEIAC on the data collected during the spring and summer 2012 semesters (Due January 15, 2013). The GEIAC will provide a summary report to the Faculty Senate March 2013.

• Provide and document interpretations and clarifications as to the intent of the general education outcomes to faculty.

2.  Ensure faculty involvement in the nomination and selection of candidates for honorary degrees and for commencement speakers through maintaining the important voice of the faculty and the Faculty Senate as a major force on the institutional committee.

5. Work to achieve a representation of gender and ethnicity among degree recipients and ensure that all recipients are of stature to enhance the image of Weber State University.

7. Provide the larger committee with a way to carry forward information so next year’s committee can benefit from work done this year.

3. Review and update as needed the proposal guidelines. Clarify and report the criteria for awarding the grant. Explore ways to simplify the process and broaden the criteria.

4. Provide feedback to authors why proposals were not funded.

6. Work with the Teaching, Learning and Assessment Committee to find non-monetary ways to promote and recognize faculty research and scholarship.

8. Keep in communication and continue to cooperate and coordinate with OUR (Office of Undergraduate Research), CIC (Community Involvement), Hall family, and ARCC (Academic Resources and Computing Committee).