September 13, 2012
MA 211K
2:00 p.m.


1.      Approval of the minutes from August 23, 2012 meeting

2.      Research, Scholarship & Professional Growth – Azenett Garza, Chair
         Spring Funding Report

3.      PPM 3-5 Hiring of Salaried Personnel – Barry Gomberg, Executive Director AA/EO
         PPM 3-5 Clean Copy         PPM 3-5 Markup         PPM 3-5 Summary of Changes
4.      Salary Benefits, Budget & Fiscal Planning – David Malone, Chair
         PPM 3-25 Sabbatical Leave

5.      Mobile Devices – Vern Morgan, IT Policy and Planning Administrator
         Mobile Device Policy          Mobile Device Standards and Guidelines

6.      Constitutional Review, Apportionment and Organization – Tim Herzog, Chair
         2011-12 Charge 3 - PPM Suspension Recommendation
         2011-12 Charge 4 - Secret Ballot Recommendation

7.      Faculty Ombudsman – Kathryn MacKay

8.      Complete Faculty Senate Standing Committee Charges

9.      Faculty Senate Standing Committee Changes
         Curriculum - Replace Brad Reyns, S&BS
         Business Rep on Curriculum
         Business Rep on Executive Committee
         RSPG - Add Melissa Masters, Ed
         General Education - Short one member
         Other Changes

10.     Other Items

Next Meeting: Faculty Senate, September 20, 2012 at 3:00 p.m. WB 206-207


Approved 10-11-12
September 13, 2012
MA 211K

PRESENT John Armstrong, Patti Cost, Shelly Costley, Colleen Garside, Ed Hahn, Kathy Herndon, Brian Rague, Mike Vaughan, Vikki Vickers, Brenda Stockberger, Secretary

GUESTS Barry Gomberg, Cherrie Nelson, Vern Morgan

EXCUSED Ann Millner

MINUTES Shelly Costley: Moved to approve the minutes from the August 23, 2012 meeting.
Second; Kathy Herndon
Outcome: The minutes were approved.

RSPG Research, Scholarship & Professional Growth – Azenett Garza, Chair

Spring Funding Report

In the spring 2012 semester, the RSPG Committee published two calls for proposals. The first call for proposals was for the Hemingway Collaborative and Excellence awards. An additional call for proposals for the Hemingway Collaborative and Excellence Awards was made for March 29 due to the small number of proposals received and the small amount of money initially awarded from money available (only 47% of available monies were granted). In order to increase submissions in the future greater publicity will be conducted in the future. The second call for applications was for the award categories of RSPG (research and instructional improvement grants), Hemingway Faculty Vitality, New Faculty Awards as well as for the Adjunct Faculty Vitality Award. The deadline was March 19.

The committee originally received 6 Hemingway Faculty Excellence and Collaborative proposals amounting to $26,615.10. The committee received a total of 16 Hemingway Faculty Excellence and Collaborative proposals once the second round of applications were received, requesting a total of $73,371.10. The chart displays the awarded Excellence and Collaborative projects by college. The total expended in this category was $49,955. There was a remaining balance of $45.

He and HC Awards by College:

College # of Applications Funds Awarded
Science (3) $19,091
S&BS (3) $18,878
Education (1) $ 5,240
B&E (1) $ 3,196
A&H (1) $ 1,800
COAST (1) $ 1,750

Total $49,955

RSPG Research and Instructional Improvement, Hemingway Vitality, New Faculty, and Adjunct Vitality Awards

Agenda Setting September 13, 2012 Draft - Page 2

The committee received 33 proposals, of which 4 requested funding for research or instructional improvement projects ($5,523), 14 for conference travel from the Hemingway Faculty Vitality funds ($17,247.02) and 14 requests from WSU tenure track faculty hired within the past two
years for the Hemingway New Faculty funds ($22,338.68). In addition, one proposal was submitted by an adjunct faculty member for the Hemingway Adjunct Faculty Vitality funding ($1,445), The total amount requested was $50,412.25.

No funds were awarded to any Hemingway Adjunct Vitality proposals, but money available was transferred to the Hemingway Faculty Vitality funds in order to fund more projects.

Awards by College
College # of Applications Funds Awarded
A&H (9) $11,525
Education (6) $10,472
Science (5) $ 6,145
S&BS (5) $ 3,918
COAST (3) $ 3,450
Library (2) $ 3,243
B&E (1) $ 1,240
Health Prof. (0) $ 0

Total Awarded $39,993

The full report can be viewed online at: Click on item 2 on the agenda.

MOTION Motion: Vikki Vickers:
Moved to forward to the Faculty Senate the RSPG Spring Funding Report.
Second: Shelly Costley
Outcome: The motion passed unanimously.

PPM 3-5 PPM 3-5 Hiring of Salaried Personnel – Barry Gomberg reporting

The changes in the policy reflect an integration of policies into this PPM. Significant changes have been made to the policy. A summary of the changes and revisions to the policy can be viewed at: Click on item three on the agenda.

MOTION Kathy Herndon: Moved to forward to the Faculty Senate PPM 3-5 Hiring of Salaried Personnel.
Second: Shelly Costley
Outcome: The motion passed unanimously.

SBBFP Salary, Benefits, Budgets & Fiscal Planning, David Malone, Chair

Proposed change to PPM 3-25, V. - Sabbatical Leave

D. Upon the completion of a sabbatical leave, the recipient shall file with the provost, the dean and the department chair a detailed report of activities during the leave and of the extent to
Agenda Setting September 13, 2012 Draft - Page 3

which the purposes of the leave were met.

Beginning Fall 2013 each college will report the number of sabbaticals granted for the current semester, the number of faculty returning and the number of sabbatical reports filed from the previous semester to the Salary, Benefits, Budget and Fiscal Planning Committee within 45 days of the beginning of the semester. The report is filed with the Faculty Senate and the individual returning from sabbatical will present their findings at a department and/or college meeting.
The above paragraph was added by the Salary, Benefits, budget & Fiscal Planning Committee to hold the Deans accountable to enforce the policy as written.

• The addition helps clarify what is done with the report.
• The policy needs dates for the faculty member to use as a guide. Could add language that says, the Department Chair must request the sabbatical leave report from the faculty member by (date).
• Charges could be given the committee to add timelines.
• What happens if the faculty member does not file a report?
• The Executive Committee would like to amend the policy to say that there should be a presentation no later that the last day of the semester.

MOTION Shelly Costley: Moved to forward to the Faculty Senate PPM 3-25 Sabbatical Leave with the above changes.
Second: Kathy Herndon
Outcome: The motion passed unanimously.

MOBILE DEVICES Vern Morgan, IT Policy and Planning Administrator

The IT Division is proposing that this policy go into the University PPM. Copies of the proposed PPM Policy and Standards were discussed. The IT Division is looking at ways to secure information on mobile devices without being obtrusive into a private/personal device.

A copy of the proposed policy and the standards can be viewed at: Click on item five on the agenda.

• How does the University enforce this policy?
• The Network belongs to the University.
• Passwords are required to protect information.
• If and employee complies with the requirements then they should be absolved of legal responsibility if the device is stolen.
• Some of this proposed policy is covered in other sections of the PPM.
• Why is there a distinction between mobile devices and the faculty member’s desktop computer? Mobile devices are easily lost or stolen.
• If your mobile device contains university information and it is backed up to your home computer that information needs to be protected.
• Employees must comply with policy.
• The “Guidelines” provide additional information for protection.
• Is the “W” number considered sensitive? Personal information is tied to the “W” number.
• Some guidance could be given, i.e. if you have this on your device, then you must do this.
Agenda Setting September 13, 2012 Draft - Page 4

• It seems that any information can be sensitive at some point if someone decides it is.
• We have to be clear about what is high rick and what is low risk. Employees need to be trained on what high risk is.

Some of the concerns and suggestions of the Executive Committee will be addressed and integrated into the document. The document will then come back to the Executive Committee for approval to go to the Faculty Senate.

CRAO Constitutional Review, Apportionment & Organization

2011-12 Charge 3 - Write a policy or modify the existing policy with regard to timely and suitable consultation and notification of the faculty when it is deemed necessary to temporarily suspend a policy in the PPM. (passed EC 3/4/2010 – Carried forward)

After extensive discussion and research, the CRAO Committee decided not to purpose any changes to the Constitution regarding this issue. Although we did not put forward any constitutional changes, the CRAO Committee felt that the leadership of the faculty senate should carry out a discussion with the Provost, President and the Trustees to develop improved communication strategies should their be a need to suspend the PPM in the future. We came to the conclusion that a negotiation with the Trustees would be more productive than any constitutional changes.

2011-12 Charge 4 - Establish the need for a specific policy prohibiting ballot voting in the Faculty Senate. Faculty concerns center on the principle that faculty senate is predicated as a representative government.

After extensive discussion and research, the CRAO Committee decided not to propose any changes to the constitution regarding this issue. To the best of our knowledge, previous votes in Faculty Senate were carried out in accordance with the PPM and Robert’s Rues of Order, which is supported by the PPM. We suggest that the Faculty Senate use clickers or another type of response system for voting. We suggest that voting records be made public as described in Robert’s Rules of Order. Secret ballots are only allowed when the Faculty Senate has moved and approved a secret ballot by majority vote. The current method is time consuming and could be improved by use of clickers. Open ballots are an important part of representative government. None of this requires changes to the constitution since it is all described in Robert’s Rules of Order.

The above report will go to the Faculty Senate as information.

OMBUDS Faculty Ombuds – Kathryn MacKay, Faculty Ombuds

Kathryn MacKay has been visiting colleges and distributing the following information:

Information problem solving and conflict management for all full and part-time Weber State faculty – guided by the principles and standards of practice established by the International Ombudsman Association:

Confidentiality: Faculty identities and the contents of their conversations remain private. Only with permission would the Ombuds contact other University members to help resolve a dispute. The only exceptions to confidentiality are disclosures of imminent harm to self, others, or property.

Agenda Setting September 13, 2012 Draft - Page 5

Neutrality: The Faculty Ombuds maintain no personal stake in the outcome of any dispute. The Ombuds promotes fair process and does not take sides or advocate for individuals.

Informality: The use of the Ombuds’ services is voluntary. The focus is on alternative methods to resolving problems other than by formal institutional procedures. The Ombuds does not testify at information hearings. The office has no decision-making authority and maintains no official records.

Independence: The Faculty Ombuds exercises autonomy regarding responsibilities. The ombuds reports to the President for administrative and budgetary purposes only.

The charter is being reviewed by university counsel. Once the charter is accepted, the information will go to the Faculty Senate. Information is available on the web at:


1. Allocate ARCC resources, including Dee Family Technology Grant funds, using consistent, objective, fair, and reasonable criteria. (Spring)
2. Review funding criteria and procedures for ARCC for possible revision or clarification purposes. (Fall)
3. Continue to improve the means of submitting proposals and decreasing the amount of paperwork. Evaluate opportunities for “paperless” workflows campus-wide. (Ongoing)
4. Assess faculty and student computer needs, solicit faculty input, and lobby for the faculty’s computer-related interests.
5. Examine product implementations in computer labs to determine if some products could be used on a campus-wide basis. (Ongoing)
6. Review (with computing support) standards and policies for hardware and software purchases. (Ongoing)
7. Maintain close communication with other computer resource entities on campus, including CE and IT online instruction. Advise these entities of faculty needs.
8. Research ways to strengthen academic computing, specifically in the areas of visualization, simulation, and scientific analysis.
9. Align ARCC process with the ITAC (Information Technology Advisory Council) process.
10. Investigate and report on the committee reorganizations in IT, specifically the portfolio divisions and its effect on faculty representation on IT committees. (Fall)


1. Review and update PPM 7-1, Press and Radio Relations, regarding university communications and related means of announcing university activities and events to the broader Ogden community. (Fall)
2. Review and update PPM 7-3, Clearance of Material Concerning the University, as it relates to the upcoming capital campaign. (Fall)
3. Review and update PPM 6-22, Student Code, regarding academic incidents and appeals. (Fall)
4. Study PPM 6-22, Student Code, and make recommendations concerning students recording lectures, and dissemination.
5. Establish a timeline with dates and directives for students wishing to file a complaint against a faculty member (PPM 6-22). (Spring)

Agenda Setting September 13, 2012 Draft - Page 6


1. Review and, if needed, amend policies relating to intellectual property, copyright, patents, etc (such as PPM 4-35) with special attention on the policy’s impact to faculty scholarship and research.
2. Formulate a change to policy regarding dismissal of tenure track faculty during the probationary period. Specifically, develop a written policy to address the cases in which a candidate receives an unsatisfactory progress toward tenure in an interim review.
3. Clarify the processes and expectations for situations in which issues occur toward the end of the semester. How soon do these issues need to be resolved? Is a faculty member obligated to be on campus in the summer? (Fall) Situations to consider include:
A. The appeal of tenure decisions by faculty.
B. Faculty grievances where one faculty member is aware of another faculty member who has committed a violation of policy. Do you compel the faculty member to be on campus in the summer or do you deny a faculty member a timely resolution?
4. Subsequent to review of the survey instrument completed in Spring 2012 by an hoc task force appointed by the Executive Committee, update PPM 1-17, Selection and Evaluation of Academic Deans, per the recommendations submitted by the 2010-2011 APAFT committee (Charges 4, 6, 7). Specifically, PPM 1-17 should include: (Fall)
A. Clear delineation between the initial appointment, interim two-year review, and evaluation for reappointment.
B. Consequences of the interim review and reappointment evaluation must be made clear, for example, in salary increases, terms or reappointment, etc.
5. Report on possible revisions of college and departmental policy regarding terminal degree exceptions for promotion and tenure. Is a degree in relative field implied? (Fall)
6. Are policies necessary to define appointments, evaluation, and removal of dean appointed directors who operate at a level below the department chair? (Spring)
7. Review and revise the statement contained in PPM 8-11, III, C - Tenure Process: Faculty members who have been granted extensions of the probationary period beyond the normal six years shall annually be subject to formal review. The statement asserts that faculty granted extensions are still required to put their file together and undergo the review. The policy effectively states that the faculty member will be reviewed every year until they receive tenure. (Fall)


1. Calculate apportionment for Faculty Senate representation using the Hamilton Method and present the apportionment figures to the Faculty Senate during Fall Semester. (November deadline).
2. Research questions and make recommendations that are brought to the attention of the CRAO Committee. (Ongoing)
3. Review PPM for nonsubstantive terminology changes such as department name changes, etc. (Fall)
4. Review PPM policies (20 years or older) to identify possible action. (Time permitting)


1. Review and approve curriculum and program proposals.
2. Continue to conduct workshops for college curriculum committees on an as-needed basis to acquaint them with curriculum procedures. (Fall)

Agenda Setting September 13, 2012 Draft - Page 7

3. Develop a new approval form for courses to satisfy the diversity requirement using criteria (Intercultural Knowledge Rubric) approved by Faculty Senate. (Fall)
4. Pass new forms for Humanities and Creative Arts General Education courses. (Fall)
5. Discuss and form parameters for workshops. Is a 14-week workshop a course? (Fall)
6. Discussion of responsibilities of the committee, in particular who can make submissions to the committee. Should curriculum submissions come from an academic department? (March)
7. Discuss policy on prerequisite changes involving another department. Could this be handled by agreement through email? (March)
8. Does the new catalog software allow a paperless curriculum process? (March)


1. Continue to organize the EIC’s speaker, film, and discussion series, often in partnership with numerous departments programs, and organizations across campus. (Monthly)
2. Keep the EIC website up-to-date and producing two to four issues of a newsletter over the academic year. (Ongoing)
3. Work with Student Affairs and the Sustainability Office to secure ongoing student sustainability funding, with the hope of getting the funding added to the base budget in order to grow the program and to provide a stable financial platform for future years. (Ongoing)
4. Review the WSU STARS application (EIC will be responsible for the academic and research component of the application) with an eye toward getting SILVER certification by applying points from existing programs and working to address areas of deficiency. (Ongoing)
5. Coordinating with the WSU Student Environmental Club to increase student involvement and awareness with environmentally-and sustainability-related issues. (Ongoing)
6. Coordinate and host a faculty sustainability/environmental syllabus development retreat. This retreat helps WSU earn points in the STARS category “Incentives for Developing Sustainability Courses.” This is scheduled for April 2013. (Spring)
7. Continue exploring best practices in office power conservation: power strips, campus campaigns, new software programs that reduce desktop computer electricity use, etc. (Ongoing)
8. Continue working with Facilities Management to explore ‘greener" ways to manage campus lawns and create more xeriscaped areas. (Ongoing)
9. Assist in hosting the Intermountain Sustainability Summit in February 2013. (Spring)
10. Continue to build partnerships with student organizations, the WSU Outdoor Program, alumni, the City of Ogden, other universities statewide, the Teaching and Learning Forum, and more. (Ongoing)
11. Advertise and promote on campus, review, and select projects for the 2012-2013 Student Sustainability Research Awards, and the Faculty Sustainability Research Awards (Spring)
12. The EIC Chair will sit on the Student Sustainability Fund Committee to guide ideas for and help oversee student projects that utilize the $9000 available for the 2012-2013 academic year. (Ongoing)
13. Initiate discussions across campus in partnership with the Sustainability Office to address WSU’s commuting-related Scope 3 emissions, which form a significant percentage of the university’s carbon emissions which will need to be addressed to meet the university’s Climate Action Plan. (Spring)
14. Consider student proposals (Brady Harris) for making WSU a smoke-free campus, and make a recommendation to the Faculty Senate. (Fall)

Agenda Setting September 13, 2012 Draft - Page 8

15. Explore support for a potential WSU Environmental Education Initiative. This center serve as a center for coordinating overlapping projects such as community outreach, and curriculum-related, alumni related, student-affairs related environmental issues. Most of the other Utah universities have centers (e.g., the Tanner Center for Environmental Humanities at the University of Utah). (Spring)


1. In consultation with WSU’s deans and department chairs, members of the GEIAC will identify faculty members to fill vacancies on the General Education Area Committees: Composition; American Institutions; Quantitative Literacy; Computer & Information Literacy; Humanities; Creative Arts; Social Sciences; Physical Sciences; Life Sciences. (Ongoing)
2. Determine if diversity – which was rolled into general education – will be handled by the existing area committees or if we are going to set up a separate area committee for diversity.
3. The GEIAC will guide the GE Area Committees as they systematically collect and analyze assessment data and make recommendations for the improvement of general education courses in their area.
• Provide training to the GE Area Committees in the proper collection, reporting, and assessment of data collected and – if requested by the college, department, or program – provide training in the proper collection, reporting, and assessment of data collected to faculty teaching general education courses.
• The GE Area Committees will provide a report to the GEIAC on the data collected during the spring and summer 2012 semesters (Due January 15, 2013). The GEIAC will provide a summary report to the Faculty Senate March 2013.
• Provide and document interpretations and clarifications as to the intent of the general education outcomes to faculty.


1. Meet separately and early as the faculty portion of the committee to discuss representing in a unified manner the constituent needs and interests of the faculty in the deliberation of the larger committee.
2. Ensure faculty involvement in the nomination and selection of candidates for honorary degrees and for commencement speakers through maintaining the important voice of the faculty and the Faculty Senate as a major force on the institutional committee.
3. Consider ways to encourage more nominations from faculty for honorary degrees.
4. Encourage the selection of at least one honorary degree recipient each year who has made an outstanding academic contribution to higher education, preferably a retired WSU faculty member or past faculty member who has left Weber State University. Current faculty members are not eligible.
5. Work to achieve a representation of gender and ethnicity among degree recipients and ensure that all recipients are of stature to enhance the image of Weber State University.
6. See that the criteria for honorary degrees are considered, so that the understandable desire of the administration to cultivate donors and potential donors does not overwhelm the deliberations and pass over otherwise worthy candidates.
7. Provide the larger committee with a way to carry forward information so next year’s committee can benefit from work done this year.

Agenda Setting September 13, 2012 Draft - Page 9


1. Continue to issue requests for proposals (RFPs) for Research and Instructional Improvement grants, and Hemingway Vitality, Excellence and Collaborative awards, and review the proposals in a timely manner.
2. Continue to coordinate deadlines for submission of proposals with the chairs of the Institutional Review Board and the Animal Care and Use Committee.
3. Review and update as needed the proposal guidelines. Clarify and report the criteria for awarding the grant. Explore ways to simplify the process and broaden the criteria.
4. Provide feedback to authors why proposals were not funded.
5. Continue efforts to publicize the committee’s activities. Seek ways to broaden participation campus wide including adjunct faculty. Explore opportunities to disseminate information about the funded projects, including workshops, in order to provide consistent information and feedback to potential applicants.
6. Work with the Teaching, Learning and Assessment Committee to find non-monetary ways to promote and recognize faculty research and scholarship.
7. Work with the Teaching, Learning and Assessment Committee to help faculty identify new methods of scholarship.
8. Keep in communication and continue to cooperate and coordinate with OUR (Office of Undergraduate Research), CIC (Community Involvement), Hall family, and ARCC (Academic Resources and Computing Committee).
9. Continue to coordinate with OUR to provide faculty with funding for research assistants.


1. Examine the dollar amounts of equity and merit adjustments each year.
2. Review campus salary levels using CUPA data, turnover data, and data from regional peer institutions.
3. Study and make recommendations on current practice by Continuing Education on the distribution of overload hours given to colleges. (Fall)
4. Examine salary options for compensation increases and prioritize recommendations.
5. Review and make recommendations on current compensation model for supplemental pay. (Fall)
6. Explore compensation model for promotions. (Fall)
7. Explore and make recommendations on overload teaching and reassigned time. Are they mutually exclusive? (Spring)


1. Continue to sponsor and promote book discussion groups for fall and spring semesters
2. Continue to sponsor the Faculty Forum along with the Last Lecture during the fall semester (October 17, 2012)
3. Continue sponsoring the annual New Faculty Retreat each August
4. Continue to sponsor the annual Adjunct Faculty Retreat (February 2, 2013)
5. Co-sponsor the Teaching with Technology – Professional Development Program with Continuing Education; this will include a select cohort of faculty members interested in researching and developing mobile technology for use in the classroom or online. Presentations will be part of this program open to all faculty members to attend. The hope is for this to be an annual program. (Spring)
6. Sponsor brown bags on topics related to pedagogy twice a month during the fall and spring semesters in Lampros Hall

Agenda Setting September 13, 2012 Draft - Page 10

7. Sponsor graduate student fellowship for one master student during their second year to help with various TLA events, building and maintaining the digital library, and to help faculty interested in pedagogical research across disciplines. A tuition waver and stipend are provided (All year)
8. Sponsor professional learning groups for any group of faculty wanting to meet with common interests (Ongoing)
9. Continue to support and maintain the digital technology library, specifically podcasts of training and workshops sponsored by the Teaching and Learning Forum (Ongoing)
10. Sponsor Teaching with Technology forum tentatively scheduled for March of 2013
11. Facilitate the Mobile Learning Initiatives related to the use of mobile technology in educational settings. This is sponsored by the Weber State IT department where up to ten grants will be awarded for the fall and spring semesters. (Could this be coordinated with ARCC?)
12. Co-sponsor iBooks Author with Apple during the spring 2013 semester to assist faculty with creating and publishing educational materials, this is a small group of selected faculty with the goal of continuing in the following years (Spring)

MOTION Ed Hahn: Moved to forward the above Faculty Senate Standing Committee charges to the Faculty Senate.
Second: John Armstrong
Outcome: The motion passed unanimously.

B&E The Goddard School of Business & Economics held college elections to replace Stephen Hill and Brian Davis on the Faculty Senate. Ryan Pace and Jim Turner were elected. The Executive Committee will recommend to the Senate that Ryan Pace serve on the Executive Committee as per PPM 1-13, Article B IV, Section 2. Vacancies

In the event that a vacancy should occur in the Executive Committee, it shall be filled at the next subsequent regular Senate meeting by an election in which the Executive Committee shall act as a nominating committee. The person elected and the person vacating the position shall be from the same organizational unit. Should a vacancy occur in the vice chair, the Senate shall fill the vacancy at its next regular meeting.

ADJOURN The meeting adjourned at 3:55 p.m.