AGENDA SETTING

1.      Approval of the minutes from the October 13, 2011 meeting.

2.      Facilities Use Policy – Stephanie Hollist, Assistant General Counsel
         PPM 5-37

3.      Appointment, Promotion, Academic Freedom & Tenure – Diana Green, Chair
         Ad Hoc Committee Dean Evaluation Instrument

4.      General Education Improvement & Assessment Committee – Rick Ford, Chair
         Diversity Review Criteria
         Intercultural Knowledge Rubric

5.      Constitutional Review, Apportionment & Organization Committee – Tim Herzog, Chair
         Apportionment
         PPM 1-13, Article C III Revision

6.      Admissions, Standards & Student Affairs Committee – Kathy Herndon, Chair
         PPM 4-1 - Graduation Standards

7.      Curriculum Committee – Erika Daines, Chair

         Curriculum

Automotive Service Technology - Automotive Service Technology AAS Degree Chrysler CAP Track, Automotive Service Technology AAS Degree General Motors ASEP Track, Automotive Service Technology AAS Degree Independent Shop ATEP  (PULLED)

Sales & Service Technology - Sales Minor,      Interior Design Minor

Master of Business Administration - New course proposals for Strategic Aerospace Management - MBA 6340,      Continuous Process Improvement in Aerospace Management - MBA 6350,      Aerospace Program Management - MBA 6360;      Certificates for Information Systems & Technologies: Information Assurance, and    Certificate in Aerospace Management

Honors - Gen Ed proposal - Introduction to Honors: The Construction of Knowledge - HNRS 1110

Gen Ed Social Science Renewal

Honors - Perspectives in the Social Sciences - HNRS SS1520

Political Science - Intro to International Politics - POLS SS2100,      Introduction to Comparative Politics - POLS SS2200,      Introduction to Political Theory - POLS SS2300

Economics - Economics as a Social Science - ECON SS1010,      Environmental Issues and Economic Policy - ECON SS1100,      Principles of Macroeconomics - ECON SS2020

History - World History to 1500 C.E - HIST SS1500,      World History from 1500 C.E. to Present - HIST SS1510

Health Promotion & Human Performance - Healthy Lifestyles - HLTH SS1030

Business Administration (Information Systems & Technologies) - The Wired Society - IST SS1100

Psychology - Introductory Psychology - PSY 1010,      Interpersonal Relationships - PSY SS2000

Social Work and Gerontology - Introduction to Generalist Social Work Practice - SW SS1010,      Introduction to Gerontology GERT SS1010

Geography - Geography of the United States and Canada - GEOG SS/DV 1520

Anthropology - Introduction to Anthropology - ANTH SS/DV 1000,      Peoples and Cultures of the World - ANTH SS2010

Sociology - Introduction to Sociology - SOC SS1010,      Social Problems - SOC SS1020

Women’s Studies - Introduction to Women’s Studies - WS SS1500

8.      Education First PAC

9.      Ethics Tip Line

10.    Other Items

AGENDA SETTING

PRESENT
Julie Buck, Patti Cost, Shelly Costley, Colleen Garside, Ed Hahn, Stephen Hill, Colin Inglefield, Ann Millner, Michelle More, Brian Rague, Michael Vaughan, Kay Brown, Secretary

GUESTS
Erika Daines, Diana Green, Kathy Herndon, Tim Herzog

EXCUSED
Ann Milner

MINUTES
Stephen Hill: Moved to approve the minutes from the October 13, 2011 Executive Committee meeting.
Second: Ed Hahn
Outcome: The minutes were approved.

PPM 5-37 PPM 5-37 Campus Facilities Use

The policy states when facilities on campus can be used, by which groups, during what times, and what charges will be applied.

Discussion

• Section V, E. Conduct of Classes - "Upon dismissing a student from class, the instructor shall immediately notify the Dean of Students of the action so the student may be informed of the student’s right to appeal the dismissal as per the Student Code.

• It was felt that the responsibility should not be the burden of the instructor to immediately notify the Dean of Students. Stephanie Hollist will take this concern to Jan Winniford, Vice President of Student Affairs.

• Section X Food and Beverages - "For the purpose of reducing the risk of Liability and maintaining quality, food safety and control, all food sold and provided on campus must be supplied by the University Food Services or approved by the University in an agreement with a user of University facilities. All food service will be in compliance with University food policies and guidelines."

• Is there a cash limit that allows departments to purchase food items for meeting? They will check on the policy, but believe there is a petty cash limit of $100.

• The opening clause in Section X is for safety purposes.

The entire document can be viewed at: http://www.weber.edu/facultysenate/default.html Click on item five on the agenda.

MOTION
Brian Rague: Moved to forward to the Faculty Senate the revisions to PPM 5-37 - Campus Facilities Use as an information item.
Second: Shelly Costley.
Outcome: The motion passed unanimously.

Appointment, Promotion, Academic Freedom & Tenure – Diana Green, Chair

The APAFT Committee recommends that the Executive Committee appoint an Ad Hoc Committee to revise the current instrument used to evaluate academic deans. The APAFT

Committee encourages the Executive Committee to appoint individuals with expertise in survey instruments from various departments. To assist the Ad Hoc Committee they recommend that the Provost first identify the audience for and the purpose of the survey, i.e. to provide feedback to deans or information for the Provost. The APAFT Committee recommends that the Provost consider two surveys – one for faculty and one for staff.

Discussion

• Is the purpose of the Ad Hoc Committee to just develop an instrument? Yes. The Ad Hoc Committee is not setting policy
• PPM 1-17, V. B. Evaluation of Academic Deans. "The basic survey instrument will be faculty generated by a task force appointed by the Faculty Senate. The basic instrument will be approved by the Faculty Senate. Additions to the basic survey, addressing unique college needs, will be submitted to that college's faculty for approval."
• PPM 1-17, V. D. Interpretation of the Instrument. "The biannual survey data will be interpreted the year in which the dean is evaluated. An advisory committee for each dean consisting of that college's rank and tenure committee and another dean to be chosen by the provost will be formed to interpret the survey data and assist the provost in the evaluation. Copies of the surveys from each year will be held in the provost's office until they are needed by the committees. Deans may have access to annual evaluations as desired. A dean may request the opportunity of discussing the evaluation data with the committee prior to its final report."
• The APAFT Committee could also discuss changing the composition of the interpretive committee. There are some advantage to changing the composition of the interpretive committee: (1) members of the college’s rank and tenure committee are surprised to find out that they are also on the committee to interpret the surveys, (2) The procedure for electing the college rank and tenure committee guarantees that no department chair can serve on that committee. Department chairs are in a good position to give feedback on dean performance.

• The job of the interpretive committee is to provide insight into the results of the survey. The Provost covens the interpretive committee. The interpretive committee reports their conclusions to the Provost.

MOTION
Brian Rague: Moved to appoint an Ad Hoc Committee to develop a dean evaluation instrument.
Second: Shelly Costley
Outcome: The motion passed unanimously.

The appointment of Ad Hoc Committee members will be discussed at the January 12, 2012 meeting. Executive Committee members were asked to think about who in their colleges are experts in designing survey instruments. Representation from various departments is needed.

DIVERSITY
General Education Improvement & Assessment Committee

CHARGE 3. (Approved by Faculty Senate 9/15/11): Develop a set of criteria to be used by the Curriculum Committee to review existing Diversity (DV) courses and to approve new Diversity (DV) courses. (November 2011 deadline; DV courses are scheduled to undergo review during the 2012-13 academic year)

Utilizing the American Association of Colleges & Universities’ VALUE (Valid Assessment of Learning in Undergraduate Education) Rubric (Appendix 1) for Intercultural Knowledge and Competence, new courses seeking the Diversity designation (DV), as well as existing Diversity (DV) courses undergoing periodic review by the Curriculum Committee, must meet the following two (2) requirements:

The General Education Improvement and Assessment Committee recommends that the Curriculum Committee collect average scores for each DV course using the AAC&U rubric to establish a baseline for the intercultural knowledge and competencies claimed by the renewed cohort of Diversity (DV) courses. These data could be used in the future by the General Education Committee to recommend changes or revisions in the above standards to Faculty Senate.

The complete document can be found at: http://www.weber.edu/facultysenate/default.html Click on the November 3 agenda, item 4 for the complete document.

Discussion

• Item 2 - Clarify that the other two must be at least at benchmark 1.
• Criticism that every social science course would meet the criteria in the intercultural knowledge and competence value rubric.
• This is the beginning of a process.
• There are currently 79 diversity courses. A majority of students take courses that they can double dip with diversity and Gen Ed.
• When should the Curriculum Committee start taking average scores on the rubric? It is important to set a date.

Michelle More will check with members of the General Education Improvement & Assessment Committee about making the clarification in item 2 above.

MOTION
Ed Hahn: Moved to forward to the Faculty Senate the Diversity proposal.
Second: Shelly Costley
Outcome: The motion passed unanimously.

Constitutional Review, Apportionment & Organization – Tim Herzog, Chair

College apportionment figures were presented. Faculty numbers have increased from 462faculty in the 2009-10 academic year to 470 faculty in the 2011-12 academic year. College representation on the Faculty Senate remains the same as last year.

Results with Colleges Ranked by the Highest Percentage Above a Whole Number

Example: College of Science 76 ÷ 470 X 39 = 6.31

MOTION
Brian Rague: Moved to forward to the Faculty Senate the above apportionment figures.
Second: Michelle More
Outcome: The motion passed unanimously.

PPM 1-13 ARTICLE C-III. AMENDMENTS